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Role Description This full-time remote role as an Administrative Operations Executive / Operations Administrator / Office Operations Executive supports the smooth daily functioning of the Hand Institute Zurich’s administrative and operational processes. Responsibilities include managing schedules and calendars, coordinating virtual meetings, maintaining records and documentation, and handling correspondence with internal and external stakeholders. The role involves preparing reports and presentations, organizing digital files, and supporting process improvements to enhance efficiency and consistency. The successful candidate will collaborate with clinical and administrative teams, help ensure compliance with internal procedures, and provide executive-level administrative support where needed.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document preparation.
• Candidates should possess solid General Administration capabilities, such as record keeping, data entry, and office process organization.
• Candidates should possess excellent Communication and Interpersonal Skills for collaborating with multidisciplinary teams and interacting with patients and partners in a professional manner.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a remote environment.
• Proficiency with common office software (e.g., word processing, spreadsheets, presentation tools) and digital collaboration platforms.
• Comfort working independently in a remote setting, with a proactive approach to problem solving and process improvement.
• Prior experience in healthcare administration or a medical office environment is an advantage.
• Relevant vocational training or a degree in business administration, healthcare management, or a related field is beneficial.