Research Administrator

About UTS

At UTS, we're a young, globally recognised university known for doing things differently. Based in the centre of Sydney, we work closely with industry, government, and the community to focus on outcomes that matter. Our strength lies in how we bring creativity, technology and innovation together to make a practical difference. We're Australia's leading young university and consistently sit within the top 100 universities globally, a reflection of the scale of our ambition and the contribution of our people. When you join UTS, you become part of a community that values inclusion, supports access to education, and works towards positive change in society.

About the Team

The Research Office supports researchers across the full research lifecycle and partners with faculties and divisions to enable research activity. The Research Projects and Planning unit provides administrative support for project planning, costing, pricing and project establishment and project post award activities.

Job Purpose

This role provides research administration support across project establishment, project data entry and related post award activities. It also contributes to general administrative support across the Research Office as required.

Role Responsibilities

• Provide administrative support for proposal/ project establishment including data entry, monitoring milestones and deliverables, and supporting variations and closures.
• Maintain accurate records and ensure compliance with records management requirements.
• Support development and improvement of standard processes and digital workflow tools.
• Contribute to continuous improvement activities and office wide projects.
• Provide administrative support across the Research Projects and Planning unit, Research Contracts unit, and broader Research Office.
• Assist with tasks such as meeting and event coordination, mailbox management, invoice support, and record keeping.

Skills, Attributes and Knowledge

• Strong interpersonal and communication skills with the ability to collaborate with a range of stakeholders.
• Attention to detail with a high level of accuracy, literacy and numeracy.
• Ability to work flexibly within a team and manage competing priorities.
• Commitment to quality service and continuous improvement.
• Ability to maintain confidentiality.
• Proficiency in standard office software and databases.

Experience

• Experience using office software, databases, and administrative systems.
• Experience working in a team environment and supporting shared outcomes.
• Experience working in a high volume environment is desirable.
• Experience in a university or research setting is desirable.

Qualifications

• Certificate or Diploma in Business Administration or equivalent administrative experience.

What We Offer

Base Salary Range: $78,352 - $83,807 per annum (pro rata) (HEW4) plus 17% superannuation (pension)

The position is part time and will be made on a continuing basis.

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

How to Apply

Please include the following in your application and ensure all documents submitted include reference number IRC342070 and your name.

1. a cover letter stating your motivation for applying and addressing the selection criteria in the 'Position Description'.

2. a copy of your resume.

For guidance on preparing your responses to the selection criteria, please visit Answering Selection Criteria. Applications must be submitted via the UTS online recruitment system (current staff should apply through NEO).

UTS is committed to diversity and inclusion, and we encourage applicants to include a statement on career breaks or relative to opportunity where relevant.

UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors.

We appreciate your role in upholding the standards and behaviour expected of our community.

General enquiries or issues with your application may be directed to [email protected]

Closing Date: 20 September 2026 at 11.59 pm (AEST)

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment