Research and Development Admin Assistant

The R&D Administrative Assistant provides essential support to the R&D Director by managing financial processes, coordinating meetings, and ensuring smooth administrative operations. The role exists to streamline organizational efficiency and facilitate collaboration with internal teams and external stakeholders. With responsibilities spanning financial oversight, procurement, documentation, and stakeholder coordination, this position plays a critical role in enabling the R&D function to achieve its strategic objective.

Job Responsibilities

1. Coordinate and Document Meetings

• Organize schedules, record minutes, and summarize discussions for the R&D Director's attended meetings.

2. Financial and Administrative Support Handle budget planning, monitor expenses, process reimbursements ,collect team reports, and over see memorandums and cash request approvals to ensure accurate financial tracking.

3. Purchase Order Handling

• Prepare, submit, and monitor purchase orders to ensure timely and accurate processing.

4. Manage 3rd Party CoordinationCoordinate with possible international suppliers, local toll manufacturers, universities, and other partners-facilitating approvals for NDAs, distribution agreements, and other related documents.

5. Coordinate Domestic and International Travel Bookings, Adjustments and Reimbursements.

6. Departmental Activity Coordination

• Coordinate departmental activities such as meetings, events, and other internal initiatives.

Qualifications

• Graduate of Office Administration, Business Management, Operations Management, or any related course.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• With good organizational, time-management, and record-keeping skills.
• Has strong attention to detail and accuracy in handling documents and data.
• Good written and verbal communication skills.
• Willing to learn and adapt to the administrative processes of the R&D Department.
• Trustworthy and capable of handling confidential company information.
• Willing to be assigned in Marikina City.

Interested applicant submit their resume to [email protected]

Benefits:

• Additional leave
• Employee discount
• Health insurance
• Life insurance
• On-site parking
• Paid training

Work Location: In person