Research Grants Coordinator, Pre-Award

About UTS

At UTS, we're a young, globally recognised university known for doing things differently. Based in the centre of Sydney, we work closely with industry, government, and the community to focus on outcomes that matter. Our strength lies in how we bring creativity, technology and innovation together to make a practical difference. We're Australia's leading young university and consistently sit within the top 100 universities globally, a reflection of the scale of our ambition and the contribution of our people. When you join UTS, you become part of a community that values inclusion, supports access to education, and works towards positive change in society.

About the Team

The Research Office supports researchers across UTS throughout the research lifecycle. The team provides specialist advisory, partnering and operational support services that help researchers navigate funding opportunities, research development and grant processes while contributing to the University's research objectives.

Job Purpose

The Research Grants Officer, Pre Award provides accurate and timely support for research grant proposals, primarily across Australian funding schemes. The role supports researchers with proposal development, budgeting and compliance requirements, while providing advice and operational support to a nominated cluster of faculties and disciplines.

Role Responsibilities

• Provide support across pre award grant administration activities, including proposal development, eligibility and compliance reviews, budgeting support and application submission.
• Support the development of grant resources, workshops and training activities.
• Provide advice to researchers on funding applications and grant scheme requirements.
• Assist with grant proposal budgets and applications through funder portals and research management systems.
• Maintain accurate records and support faculty endorsement and approval processes.
• Prepare correspondence and contribute to continuous improvement activities relating to pre award processes.

Skills, Attributes and Knowledge

• Strong interpersonal, communication and customer service skills with a high level of accuracy and attention to detail.
• Ability to manage competing priorities and work to deadlines in a dynamic environment.
• Ability to work independently and collaboratively while handling confidential information professionally.
• Understanding of the research grant lifecycle, research proposal preparation and grant budgeting.
• Knowledge of research grant risks and post award requirements.
• Ability to quickly acquire and apply new knowledge in a complex environment.

Experience

• Experience managing a complex and varied workload.
• Experience working with data requiring a high level of accuracy and attention to detail.
• Experience working in a research administration function is desirable, particularly supporting and reviewing grant applications to successful submission.
• Experience working in a university or other public sector environment is desirable.
• Demonstrated alignment with UTS values.

Qualifications

• A Bachelor degree and/or reasonable experience in a research administration role or similar role.

Refer to the position description for more detail.

What We Offer

Base Salary Range: $111,749.00 - $123,623.00 (HEW7) plus 17% superannuation (pension)

The position is full time and will be made on a continuing basis.

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

How to Apply

Please include the following in your application and ensure all documents submitted include reference number IRC349020 and your name.

1. a cover letter stating your motivation for applying and addressing the selection criteria in the 'Position Description'.

2. a copy of your resume.

For guidance on preparing your responses to the selection criteria, please visit Answering Selection Criteria. Applications must be submitted via the UTS online recruitment system (current staff should apply through NEO).

UTS is committed to diversity and inclusion, and we encourage applicants to include a statement on career breaks or relative to opportunity where relevant.

UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors. We appreciate your role in upholding the standards and behaviour expected of our community.

General enquiries or issues with your application may be directed to [email protected]

Closing Date: 23 November 2026 at 11.59 pm (AEST)

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Accessibility

UTS Recruitment is committed to digital accessibility. If you experience any difficulty with the content of our advertising, please let us know so we can ensure our information is accessible to everyone.

In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway, please contact [email protected] for assistance.

UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ+ and applicants from culturally and linguistically diverse backgrounds.