Residency Coordinator II

Who We Are St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed facility provides people of all faiths with comprehensive preventive, diagnostic treatment and rehabilitative services, regardless of ability to pay.

Come Grow With Us! Type: Full-Time (75 hours biweekly)

Shift: Days

Hours: 8:00 AM - 4:30 PM

Pay: $75,000 -$80,000

Job Summary Responsible for ensuring the smooth and efficient operation of the assigned Residency Programs. Provides staff support to Department Leadership and coordinates activities relating to residents, staff, and medical students.

Responsibilities

• Ensure compliance with requirements of the Accreditation Council for Graduate Medical Education (ACGME), the American Medical Association (AMA), the associated specialty board(s), & New York State agencies as applicable
• Oversee the day to day operation of the residency program
• Act as direct assistant to the program director on all matters of residency program management
• Process both incoming and outgoing resident’s credentialing, onboarding, clearance and graduation documentation as needed
• Create resident schedules, both yearly & monthly, ensuring compliance with work hour and 24-hour call frequency requirements
• Coordinate program meetings and conferences such as; resident education conferences, grand rounds presentations, program evaluation committee meetings, clinical competency committee meetings, and resident evaluation meetings
• Communicate with out rotation staff on resident appointments and requirements, providing necessary documentation and records, as well as tracking and assisting residents in timely completion of appointment checklists
• Maintain resident files per ACGME & EHS requirements
• Coordinate all aspects of the resident interview process such as; scheduling interview dates, communicating with applicants, confirming appointments, and interview day operation
• Using the New Innovations residency management system, distribute resident evaluations, as well as record and report resident work hours, procedure logs, and assignments
• Using the Premier ERP system, process resident, faculty, and program payments such as reimbursements, education speaker payments, resource subscription fees, and credentialing course service payments
• Create, update, and maintain program specific forms and manuals as necessary
• Maintain and monitor resident attendance records at all required educational activities

Requirements

• High School diploma or equivalency required, Bachelor's degree preferred
• Minimum of 2 years’ experience as a residency coordinator
• High level of knowledge in ACGME requirements
• High level of computer literacy, experience with Microsoft and Google products preferred
• Familiarity with New Innovations software preferred