Restaurant Administration & Operations Coordinator

Restaurant Administration & Operations Coordinator

Company: Dishion Oxford Ltd
Location: Oxford Castle Quarter, Oxford
Job Type: Full-time, Permanent
Salary: Negotiable, depending on experience and qualifications

About Us

Dishion Oxford is a premium Chinese restaurant brand originating from Hangzhou, China. We are looking for a reliable, organised and proactive Restaurant Administration & Operations Coordinator to join our team in Oxford.

The successful candidate will support the daily operations of the business, with responsibilities covering administration, human resources, inventory management, purchasing, supplier coordination and financial administration.

Key Responsibilities

1. Warehouse & Inventory Management

• Oversee the daily management and organisation of company storage areas.
• Maintain accurate records of stock movements, deliveries and inventory levels.
• Conduct regular stocktakes and reconcile inventory records.
• Collect and consolidate purchasing requests from different departments.
• Monitor stock levels to prevent shortages, overstocking and unnecessary waste.

2. Human Resources & Administration

• Assist with recruitment, including job advertisements, CV screening and interview arrangements.
• Coordinate employee onboarding and offboarding procedures.
• Maintain accurate employee records and HR documentation.
• Collect, verify and summarise employee attendance and working-hour records.
• Ensure proper completion of employee exit procedures, including the return and handover of company property.
• Provide administrative support to different departments as required.

3. Purchasing & Supplier Management

• Coordinate the purchasing of supplies and materials required for daily restaurant operations.
• Identify, develop and maintain relationships with suppliers.
• Obtain and compare quotations to support cost-effective purchasing decisions.
• Monitor purchase orders, deliveries and outstanding orders.
• Resolve purchasing and delivery-related issues.
• Consolidate front-of-house purchasing requirements and coordinate with designated purchasing contacts.

4. Financial Administration Support

• Assist with daily cash reconciliation and bank deposits.
• Collect, organise and submit staff expense claims and departmental reimbursement requests.
• Maintain organised records of purchase invoices, receipts and supporting financial documents.
• Assist the finance team with routine account reconciliation and documentation.

5. General Operational Coordination

• Ensure administrative activities follow established company policies and procedures.
• Maintain accurate records and follow up on outstanding tasks until completion.
• Communicate effectively with different departments to support smooth daily operations.
• Report significant issues or matters requiring management attention in a timely manner.
• Ensure purchasing, financial and HR-related matters follow the company's approval procedures.

Requirements

• Previous experience in administration, hospitality operations, HR administration, purchasing or inventory management is preferred.
• Good communication skills in both English and Mandarin Chinese.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong organisational skills and attention to detail.
• Ability to manage multiple responsibilities and prioritise tasks effectively.
• Good problem-solving skills and the ability to work independently.
• Reliable, responsible and professional when handling confidential information.
• Comfortable working in a busy restaurant environment.
• Must have the legal right to work in the UK.

What We Offer

• Full-time, permanent employment.
• An opportunity to work with a growing premium Chinese restaurant brand.
• Exposure to different areas of business administration and restaurant operations.
• A supportive and professional working environment.
• Opportunities for career development and progression.
• Salary negotiable based on experience.

How to Apply

Please submit your CV along with a brief introduction outlining your relevant experience.

Work Location: Oxford Castle Quarter, Oxford, United Kingdom.

Pay: £26,400.00-£52,700.00 per year

Work Location: In person