Restaurant and Operations Auditor

JOB SUMMARY

The Restaurant and Operations Auditor is a newly established position responsible for developing and implementing an effective audit and monitoring system for all Rancho Blanco restaurant and related operational areas.

The position will oversee and audit Asian Ranch, Ranchers Diners, 7 Dwarfs, Barn Shoppes (Souvenir Shop), and Alfa Bart. The Auditor will establish appropriate audit procedures, monitoring tools, reports, and internal controls to ensure accurate recording of sales, cash, inventory, stock movement, purchasing, and other operational transactions.

The position is expected to identify gaps, discrepancies, and potential risks and provide Management with timely findings and recommendations for improvement.

KEY RESPONSIBILITIES

1. Establish Audit System and Procedures

· Develop the initial audit procedures, checklists, forms, monitoring tools, and reporting formats for Rancho Blanco.

· Establish a regular audit schedule for all restaurants and related operational areas.

· Develop appropriate internal controls for cash, sales, inventory, stocks, purchases, and other accountable items.

· Identify areas vulnerable to errors, losses, wastage, or unauthorized transactions and recommend appropriate controls.

· Continuously improve the audit system based on actual operational experience and Management direction.

2. Restaurant Sales and Cash Audit

· Conduct regular and surprise audits of Asian Ranch, Ranchers Diners, and 7 Dwarfs.

· Review POS transactions, sales reports, receipts, discounts, voids, refunds, complimentary items, and other adjustments.

· Reconcile reported sales and cash collections against actual collections and supporting records.

· Conduct cash counts and verify proper cash turnover and documentation.

· Investigate and report unexplained cash or sales discrepancies.

3. Inventory and Stock Audit

· Conduct regular physical inventory counts of food, beverages, supplies, merchandise, and other accountable items.

· Compare physical inventory against recorded inventory and investigate variances.

· Monitor stock issuance, transfers, returns, wastage, spoilage, and consumption.

· Review receiving documents and verify that stocks received are properly recorded.

· Monitor stock movement between Alfa Bart and the different restaurant outlets.

4. Alfa Bart – Stock Storage Area

· Establish an appropriate monitoring and documentation system for Alfa Bart, which serves as the stock storage area for the restaurants.

· Monitor receiving, storage, issuance, transfers, and remaining stock balances.

· Verify that all stock releases to restaurants are properly documented and acknowledged.

· Conduct regular physical stock counts and reconcile results with records.

· Identify damaged, expired, missing, excess, or slow-moving stocks and report findings to Management.

5. Barn Shoppes – Souvenir Shop

· Monitor merchandise inventory and sales transactions.

· Conduct regular physical counts of souvenir items and compare them with sales and inventory records.

· Monitor merchandise receiving, issuance, returns, discounts, and stock movement.

· Identify discrepancies and recommend appropriate controls for the souvenir shop.

6. Audit Reporting and Recommendations

· Prepare daily, weekly, and monthly audit reports, as required by Management.

· Document audit findings, discrepancies, observations, and supporting evidence.

· Immediately report significant discrepancies, suspected losses, or unusual transactions to Management.

· Recommend corrective actions and improvements based on audit findings.

· Follow up on previously reported issues and determine whether corrective actions have been implemented.

7. Development of Internal Controls

· Work closely with Management, Accounting, Operations, Purchasing, Kitchen, Restaurant, Bar, and Store teams in developing practical controls.

· Assist Management in establishing clear accountability for cash, inventory, equipment, merchandise, and other company assets.

· Review existing practices and recommend improvements even where formal procedures have not yet been established.

· Help create a culture of proper documentation, accountability, and transparency across the outlets.

QUALIFICATIONS

· Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

· Experience in auditing, accounting, restaurant operations, inventory control, or finance is preferred.

· Knowledge of POS systems, cash handling, inventory management, and basic accounting principles.

· Proficient in Microsoft Excel and report preparation.

· Strong analytical and problem-solving skills.

· Highly detail-oriented and organized.

· Honest, trustworthy, and able to handle confidential information.

· Good communication and documentation skills.

· Willing to conduct physical audits across different areas of Rancho Blanco.

· Must be comfortable working in a newly established audit function and developing systems and procedures from the beginning.