Retail Admin Assistant

Retail Admin Assistant
Primary Location
Philippines - Luzon - Taguig

About the Company

Konnet International Philippines Inc.| Konvy Beuty PH operates as a technology and beauty retail company, providing software development, IT solutions, and digital innovation services to both local and international clients, helping businesses thrive in the digital age. Additionally, the company supports thousands of cosmetic and beauty brands with a portfolio of over 25,000 SKUs, distributing products through apps, e-commerce platforms, TikTok, and offline stores.

Role Summary

The Retail Admin is responsible for providing administrative and operational support to the Retail and Sales teams to ensure the efficient execution of daily retail operations. The role involves maintaining sales records, preparing reports, coordinating with stores and internal departments, processing documentation, monitoring inventory, and ensuring timely completion of operational requirements. The Retail Admin plays a key role in supporting business growth and maintaining accurate retail data.

Key Responsibilities:

Retail Operations Support

• Provide administrative support to the Retail Operations and Sales teams.
• Assist retail stores with their day-to-day operational needs and concerns.
• Help coordinate store requirements, promotions, and other operational activities.
• Ensure store documents and reports are submitted accurately and on time.
• Support stores in following company policies and operational procedures

Administration

• Prepare and maintain daily, weekly, and monthly reports.
• Consolidate performance data.
• Assist in preparing business review presentations and operational reports.

Documentation and Records Management

• Maintain accurate records of purchase orders, delivery receipts, invoices, and other retail documents.
• Organize and update retail files, contracts, and operational records.
• Ensure proper filing and document control.

Coordination and Communication

• Act as the liaison between Retail Operations, Sales, Finance, Supply Chain, Marketing, and external partners.
• Coordinate store openings, promotional activities, and product launches.
• Assist in scheduling meetings and preparing meeting minutes when required.

Reporting and Data Analysis

• Generate reports using Microsoft Excel or company systems.
• Analyze retail sales trends and identify discrepancies.
• Support management by providing accurate operational data for decision-making.
• Other Duties
• Perform other administrative and operational tasks as assigned by management.

WHY YOU?

We seek Original Thinkers to join us. We welcome original perspectives and value different life experiences that can lead to ground-breaking innovation, creative problem solving and agile response to change. Konnet International | Konvy Beauty PH, you will have the freedom to express yourself, develop your capabilities and grow your career.

Key to your success in this role will be:

• Bachelor's degree in Business Administration, Marketing, Management, or a related field.
• At least 1-3 years of experience in retail administration, sales administration, or a similar support role, preferably in an FMCG, retail, or distribution company.
• Experience supporting multi-store retail operations is an advantage.
• Proficient in Microsoft Office applications, particularly Excel (Pivot Tables, VLOOKUP/XLOOKUP, charts, and basic formulas).
• Experience using ERP, CRM, or retail management systems is an advantage.
• Strong organizational, analytical, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• High attention to detail and accuracy.
• Team player with a customer-focused mindset.

Benefits:

• Flextime

Work Location: In person