Retail Admin

About the role

The role supports retail operations by processing RFQs, managing petty cash, monitoring purchase orders, and maintaining accurate sales reports across multiple branches. It ensures timely coordination with product managers, tracks operational expenses, verifies item serial numbers, and helps maintain smooth and accurate retail workflows.

About you

• Bachelor's degree in Business Administration, Accounting, Finance, Management, or a related field
• Fresh graduates are welcome to apply; experience in retail operations, sales administration, purchasing, or finance-related functions is an advantage.
• Proficient in Google Sheets and Microsoft Excel for data recording, monitoring, and report generation
• Strong attention to detail and accuracy in handling quotations, purchase orders, sales records, and financial transactions
• Knowledge of basic accounting principles, petty cash management, and expense monitoring
• Strong organizational and time management skills, with the ability to manage multiple requests and deadlines
• Excellent coordination and communication skills when dealing with Product Managers, end users, and branch personnel
• Ability to monitor order statuses, conduct timely follow-ups, and maintain updated documentation
• Willingness to perform manual verification of item serial numbers and other operational records
• Ability to work independently and collaboratively in a fast-paced retail environment
• Demonstrates integrity, accountability, and commitment to accuracy and confidentiality

Key responsibilities

• Process quotation requests by reviewing items submitted by end users requiring pricing and document all requests in Google Sheets
• Direct quotation requests to the appropriate Product Manager and issue completed and approved price quotations back to end users in a timely manner
• Administer and track all freight charges along with other retail operational expenses and ensure timely replenishment to maintain sufficient funds
• Maintain an updated Google Sheet documenting all purchase orders made and monitor the status of each order
• Initiate follow-ups for purchase orders that remain unprocessed or without action
• Maintain comprehensive sales records for all branches—including Retail, Distribution, Government, ASUS Concept, Bicol, and South Cotabato
• Regularly review sales targets and generate summary reports to support performance monitoring and decision-making
• Conduct manual verification of item serial numbers before delivery to other branches