Retail Admin Executive - Penang

Key responsibilities

1. DOCUMENT & RECORDS MANAGEMENT

• Filing & Organization : Creating and maintaining systematic filing system (both digital and physical) to ensure quick retrieval of information.

• Data Entry : Accurately updating database or spreadsheets.

• Document preparation : Drafting, proofreading and formatting reports, memos and official correspondence.

2. COMMUNICATION & LIAISON

• Interdepartmental Support : Acting as the central point of contact between different teams (e.g. channel team, region team & agency)

3. OFFICE OPERATION

• Expenses Tracking : Checking & submitting expenses reports for reimbursement.

• Warehouse inventory monitoring.

4. STORE DISPLAY & POSM

• Assist distribution for store display & POSM.

5. REGION SUPPORT

• Region sales data analysis

• Report submission

What we're looking for

1. Proven experience working in an administrative or retail admin support role, with a minimum of 1-2 years in a similar position
2. Strong organisational skills with the ability to manage multiple tasks simultaneously
3. Proficiency in Microsoft Office Suite (Excel, VLOOKUP & PivotTable) and familiarity with retail management systems
4. Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of staff
5. Attention to detail and accuracy in data entry and documentation
6. Problem-solving abilities and a proactive approach to identifying areas for improvement
7. Professional demeanour and the ability to work effectively as part of a team
8. Knowledge of retail operations and customer service principles
9. Flexibility and willingness to adapt to changing business needs

Apply now

If you are an organised and detail-oriented professional looking to make an impact in a retail administrative role, we would love to hear from you. Please submit your CV and a cover letter detailing your relevant experience to join our team in Penang. We look forward to hearing from you!