Retail Administration Officer

Key Responsibilities:

General Administrative Support to Retail Operation and Sales Team

• Process purchase orders for store VM tools (backdrop, consumables)
• Submit all the merchandising orders to corporate system and coordinate the payment schedule between vendors and finance team.

Internal Coordination and Communication with Stakeholders

• Work closely with merchandising, finance, and store operations teams
• Support smooth communications between head office and stores
• Draft and issue memo for every promotional activities or operational changes to stores

Retail Store Procurement & Vendor Liaison

• Liaise with vendors for delivery schedules and invoice reconciliation
• Maintain good partnerships with external stakeholders

i. Fixtures & Equipment

• Shelving units, display racks, mannequins
• POS (Point of Sale) systems and accessories
• Security systems (CCTV, alarm systems)

ii. Maintenance & Services

• Cleaning services
• Pest control
• Equipment maintenance contracts
• Water Supply
• Printer, Internet and phone services

iii. Marketing & Promotional Materials

• Posters, banners, and signage
• Promotional stands and product demo kits
• Seasonal decoration items

Documentation & Compliance

• Maintain accurate records of procurement transactions
• Ensure compliance with company procurement policies
• Prepare reports for management on procurement activities and spending

Price & Cost Management

• Compare supplier quotes and negotiate pricing
• Monitor market trends and adjust procurement strategies accordingly
• Update product cost sheets and pricing databases
• Track and manage service contracts, regular review on terms and conditions of contracts to ensure the service items and charges are competitive as in the market
• Closely monitor and control the expenses are reasonably spent and drive cost efficiency for the team

Requirements:

• Diploma or above in Business Administration or related field.
• At least 3 years of experience in administrative or operations support, preferably in retail
• Self-motivated and well-organized with multitasking skills
• Strong sense of responsibility and good in price bargaining
• Attentive to details with a high level of accuracy
• Proficient in MS Office (Excel, Word, PowerPoint)
• Good communication skills in English and Cantonese
• Able to work independently and as part of a team

We offer 5-day-work week with competitive remuneration package that commensurate with experience and qualifications.  Fringe benefits include 14 days of annual leave plus birthday leave and anniversary leave.

Interested parties please apply with full resume indicating your present and expected salary to our Human Resources Department by clicking "Quick Apply".

(All applications and data collected will be treated in strict confidence and used exclusively for recruitment purposes.)