Retail Management Administrator

We have an exciting opportunity for a highly organised and experienced part time Retail Administrator to join the Management & Buying Team at The Chelsea Gardener, where you will be responsible for providing essential administrative and secretarial support to the Head Office and branch Buying and Management teams.

The Management & Buying Department oversees all elements of procurement and supply chain for our store The Chelsea Gardener, in Chelsea. Our Management and Buying Administrator will be responsible for processing orders, uploading and updating product data from suppliers, compiling and maintaining information on the financial performance of the department to assist with ensuring strong sales results and the profitability of products. Delivering consistently high standards of customer service and work ethics, this challenging and diverse role would suit someone who has a keen eye for figures and data, is highly organised and can demonstrate excellent communication and computer skills.

This role will require to be based mainly in our Chelsea office but with constant liaison and contact with our head office in Colchester and department managers.

As a Management & Buying Administrator, some of your key responsibilities will include:

• Raising and collating all bulk purchases whilst monitoring, actioning, and recording any queries for financial performance and commercial review
• Compiling analysis, figures and data when required for annual accounts, assessing branch benefits, prospective new lines, promotions, terms etc
• Liaising with suppliers on matters relating to new promotions, price lists and general enquiries
• Providing comprehensive administrative support to the teams in relation to purchasing and selling, using retail management systems in place, typing correspondence and reports when required, stocktaking all departments throughout the year, running reports for Head Office and store managers, dealing with incoming and outgoing post and emails.
• Facilitating requests from customers or branches on matters relating to sock availability, supplier and product information.
• Reporting to store managers and head office.
• Establishing good relationships with suppliers, customers and the operational teams within the business
• Assisting the management with daily admin tasks including till takings conciliation and adhoc office tasks.

Who we are looking for to join our team:

• Strong background and experience in Administration, preferably in a Buying or similar role
• Exceptional attention to detail skills with the ability to work quickly and accurately to a high standard with a ‘right first time’ approach
• Confident with a variety of computer programmes to an intermediate/excellent level including Microsoft Word, Excel and Outlook
• Analytical and methodical thinker with an aptitude for working with figures and data
• Friendly and approachable with excellent communication skills both verbally and in writing including spelling, punctuation and grammar
• Excellent organisational skills with the ability to confidently deal with a variety of different projects at any one time
• A forward thinker with the ability to multitask effectively and work to deadlines
• Enjoys working and supporting a team with the initiative to work as an individual at all times
• Keen to learn and develop skills
• Customer service

Pay: From £29,000.00 per year

Benefits:

• Company pension
• Discounted or free food
• Employee discount
• Store discount

Experience:

• Database administration: 2 years (required)

Work Location: In person