Retail Operations Admin Executive

About Us

Kaimirra specializes in the retail & online sale of Meteorite and Ammolite gemstones, as well as jewelry. We are passionate about providing unique, high-quality products to our customers and are seeking a dedicated Retail Operations Admin Executive to support our business growth and manage the day-to-day operations.

Job Summary

You will be involved with the day-to-day retail operations, administration, procurement, inventory management, and event logistics. You will work closely with internal departments, suppliers (including overseas vendors), and logistics partners to ensure smooth operational execution.

Key Duties

Operations & Coordination

• Oversee daily retail operations and ensure workflow efficiency
• Coordinate across retail, marketing, finance, warehouse, and vendors
• Support implementation of operational processes and improvements

Procurement & Supplier Management

• Manage procurement of packaging, display, and operational supplies
• Liaise with overseas suppliers on production, orders, and timelines
• Track production progress, shipments, and logistics arrangements
• Resolve supply and delivery issues with vendors and forwarders

Inventory Management

• Maintain accurate stock movement, replenishment, and records
• Conduct regular stock checks and inventory audits
• Ensure proper handling, storage, and security of jewellery/gemstones

Event & Logistics Support

• Support exhibitions, roadshows, and promotional events
• Coordinate event logistics, setup, manpower, and stock preparation
• Ensure smooth event setup and teardown

Reporting & Administration

• Prepare operational, inventory, and production reports
• Maintain documentation and stock reconciliation records

Team & Operational Support

• Ensure timely completion of operational tasks
• Assist during peak periods and events

Quality Control

• Inspect incoming jewellery, gemstones, and stock for quality and accuracy
• Maintain proper storage and display standards

Job Requirements

• Diploma or equivalent qualification
• 2-3 years’ experience in operations, retail, or administration
• Proficient in Microsoft Excel and operational systems
• Experience with inventory or POS systems is an advantage
• Strong organisational skills and attention to detail
• Able to work independently and under pressure
• Hands-on and willing to support operational and physical tasks
• Mandarin speaking is an advantage (to communicate with suppliers from China)
• Willing to travel for events and exhibitions
• Experience in jewellery/gemstones industry is a plus
• Physically fit for stock handling and event setup
• Immediate or short notice availability preferred