Risk Management Assistant

Job Summary Headwaters Construction Company is looking for an organized and detail-oriented Risk Management Assistant to support the Risk Management department. This position is responsible for maintaining accurate documentation, coordinating departmental processes, and supporting the administration of contracts, insurance requirements, bonding information, claims documentation, and risk management records, and assisting with subcontractor prequalification. The Risk Management Assistant works closely with the Senior Director of Risk Management, internal departments, subcontractors, insurance providers, legal partners, and project teams to ensure information is organized, accessible, and properly maintained.

What We Offer

• Competitive Benefits and Pay
• 401(K) Match
• Medical, Dental, Vision
• Empowering and positive workplace culture
• Opportunity to make a real impact
• Hands-on training and a growth path in a newly built Risk Management department

What You Need

• Associate’s or Bachelor’s degree in Business Administration, Construction Management, Office Administration, Legal Studies, Risk Management, or a related field preferred
• 1–3 years of administrative, office support, or coordination experience preferred
• Contract administration, paralegal, or insurance support experience will be given priority consideration
• Experience supporting construction, contracts, insurance, legal, or risk management functions preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities, deadlines, and administrative tasks
• Strong written and verbal communication skills
• Ability to maintain confidentiality when handling sensitive company, contract, insurance, and claims information
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams; advanced Word skills required, including track changes, redlines and document comparison
• Experience with document management systems, Adobe Acrobat, DocuSign, or similar platforms preferred
• Ability to work independently while supporting a collaborative team environment
• Willingness to learn construction contracts, insurance requirements, and risk management processes

Responsibilities

• Maintain and organize contracts, insurance documents, bonding information, and risk management records
• Coordinate document routing, electronic filing, and version control for contracts, agreements, and related documentation
• Track subcontractor insurance certificates, licenses, bonds, and qualification documentation to support compliance requirements
• Prepare prime contracts, subcontracts, and amendments from approved templates, and route them for signature through DocuSign
• Prepare correspondence, reports, meeting agendas, and meeting minutes for the Risk Management department
• Schedule meetings and coordinate communication between internal teams, subcontractors, insurance providers, legal counsel, and project stakeholders
• Assist with claims documentation, insurance renewals, and administrative support related to claims and dispute files
• Maintain departmental databases, tracking logs, calendars, and reporting systems
• Support preparation and distribution of contract templates, forms, policies, and procedural documents
• Request and track certificates of insurance, endorsements, and bonds through the company’s insurance broker
• Assist in administering the subcontractor prequalification program and track qualification status
• Assist with department audits, reporting requirements, and special projects as assigned
• Support the Senior Director of Risk Management with daily administrative coordination and department workflow
• Ensure documentation is accurate, organized, and maintained according to company standards
• Assist in improving administrative processes and systems within the Risk Management department
• Performs other duties as assigned

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Headwaters Construction Company is a multi-state Commercial General Contractor. To learn more about Headwaters Construction Company, please visit www.headwaterscc.com/about

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