Rostering and Scheduling Officer

EXPERIENCED ROSTERING & SCHEDULING OFFICER

SECURITY AND FACILITIES MANAGEMENT DIVISION

ESSENTIAL SKILLS & QUALIFICATIONS

· Relevant Tertiary Qualifications

· 5 Years and more Security Rostering Experience Essential

· Security Sector knowledge and skills

· Experience in working on biometric clocking and restoring systems

· Advanced Computer Literacy

· High level of analytical skills in numeracy and planning

· Time management skills

Previous experience in rostering and workforce scheduling in line with various sectoral determinations essential

• Ability to prepare and maintain security guards shifts, rosters, leave and replacements
• Excellent attention to detail and ability to manage multiple sites
• Knowledge of labour rules – understanding working hours, rest periods and leave
• Technical Proficiency: Experience using workforce management and scheduling software and strong Microsoft Excel skills.
• Problem-Solving: Ability to think on your feet to resolve scheduling conflicts and last-minute callouts.
• Communication: Clear verbal and written communication to negotiate shifts and update employees on their schedules.
• Organizational Skills: High attention to detail and the ability to manage competing priorities in a fast-paced environment

PERSONAL ATTRIBUTES:

Reliable, discreet, organized, ability to work under pressure, comfortable in handling confidential employee information

KEY JOB FUNCTIONS

Create daily, weekly and monthly rosters, monitoring attendance, arranging replacement, tracking leave and avoiding overtime, communicating shift changes and ensuring posts are adequately staffed

· Rostering staff on various sites in line with contract compliance

· Setup and implementation of new project from start to handover on Rostering

· Reviewing and monitoring Labour Management Effectiveness and Cost Efficiency and Deployment.

· Analysing and interpreting labour management trends.

· Proposing recommendations on modifications and controls of management as appropriate.

· Implementing recommendations and monitor effectiveness.

· Ensuring compliance to local statutory employment terms in both time and attendance system.

· Maintaining and controlling of wage rules and shift patterns within approved parameters.

· Auditing, monitoring, and reporting on compliance to minimum standards of the company.

· May be required to develop and setup processes and procedures to comply to standards where not present or refine/improve as needed.

· Liaising with Operations to maintain contract requirements.

· Ensuring that People Resource Planning (PRP) is updated and amended with new and lost business.

· Updating contract requirements.

· Maintaining administrative reports

· Auditing sites on PRP compliance initiating training on procedure and PRP for new and existing PRP administrators.

· Management and control of the PRP Wage Management system Nationally

· Administration of all wage related processes from HR department, including new employees, terminations, resignation, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions Nationally.

· Drafting, planning and carrying out of in-house training on systems and procedures and induction of new employees relating to rosters

· Submission and drafting of all statistical data to Managing Director pertaining to overall operational running of guarding hours.

· Investigating incidents and compiling reports

· Rostering staff on various sites in line with contract compliance

Pay: R35 000,00 - R55 000,00 per month

Work Location: In person