Safety Admin

Key Responsibilities Administrative & Compliance Management

• Maintain accurate and up-to-date environmental, health, and safety (EHS) records, including Safety Data Sheets (SDS), incident reports, inspection logs, training records, and certifications.
• Organize, maintain, and periodically review safety files to ensure readiness for internal audits and regulatory inspections.
• Track safety and compliance metrics, including recordable incidents, near misses, training completion rates, and corrective actions.
• Prepare concise weekly, monthly, and other periodic safety reports for management.
• Assist with the administrative coordination of Workers’ Compensation claims, working with Human Resources, insurance representatives, medical providers, and management as appropriate.
• Assist with documentation and coordination of return-to-work and modified-duty programs.

Training & Program Coordination

• Schedule and coordinate new-hire safety orientations and ensure required acknowledgments, training records, and supporting documentation are properly maintained.
• Maintain the company safety training calendar and monitor certification and training expiration dates.
• Coordinate required training and recertification, including forklift, First Aid/CPR, Hazard Communication (HazCom), and other applicable safety training.
• Provide administrative support for the Safety Committee, including preparing meeting agendas, documenting meeting minutes, maintaining records, and tracking assigned corrective or action items through completion.
• Assist management with communicating safety policies, procedures, and workplace safety initiatives to employees.

Field & Operational Safety Support

• Conduct routine workplace and facility walkthroughs to identify and document potential safety concerns.
• Assist with periodic inspections of safety equipment and supplies, including fire extinguishers, eyewash stations, first-aid kits, and PPE, and maintain applicable inspection logs.
• Support incident investigations by collecting employee statements, organizing documentation and evidence, and maintaining centralized files for incidents and corrective actions.
• Monitor outstanding safety concerns and corrective actions and follow up with appropriate departments regarding completion.
• Maintain inventory and coordinate purchasing of Personal Protective Equipment (PPE) and other safety-related supplies, while monitoring usage and applicable budget requirements.
• Promote a positive workplace safety culture by encouraging employee awareness, participation, and compliance with established safety practices.

Qualifications

• 2-4 years in an administrative, operations, safety or coordination role
• Previous experience with an EHS logistics, transportation, warehousing, moving, construction or similar operational environment preferred
• Experience maintaining confidential records and tracking compliance related documentation

Safety Knowledge

• Basic working knowledge of workplace safety practices and applicable OSHA requirements.
• General understanding of workplace injury reporting, incident documentation, safety inspections, and corrective-action tracking.
• Familiarity with Workers’ Compensation administration is preferred.

Administrative & Organizational Skills

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to maintain organized electronic and physical records.
• Ability to manage multiple assignments, deadlines, and follow-up items simultaneously.
• Ability to handle sensitive and confidential information appropriately.

Communication & Interpersonal Skills

• Strong written and verbal communication skills.
• Ability to communicate professionally and effectively with employees, supervisors, management, vendors, medical providers, and outside business partners.
• Comfortable working with employees in both office and operational/field environments.
• Ability to work independently while effectively collaborating with Human Resources, Operations, and Management.