Safety Admin

• Maintain accurate and up-to-date records related to safety activities, incidents, inspections, training sessions, and other safety matters.
• Enter and maintain safety-related data in databases, spreadsheets, and other tracking systems.
• Prepare and generate reports on safety performance, incidents, inspections, training, and compliance for management review.
• Handle routine correspondence and communication related to safety matters with internal departments, employees, contractors, and external parties.
• Coordinate safety meetings, including scheduling meetings, preparing agendas, recording meeting minutes, and maintaining relevant records.
• Coordinate safety training sessions, including scheduling, training materials, venue arrangements, and participant attendance records.
• Manage safety equipment and supplies, including ordering, stock monitoring, inventory records, and distribution.
• Communicate safety-related information, notices, and requirements to employees in accordance with company safety policies and procedures.
• Coordinate safety inspections by preparing the required documentation, arranging schedules, and ensuring the necessary resources are available.
• Track, monitor, and follow up on corrective actions arising from safety inspections, audits, incidents, and investigations until completion.
• Organize and maintain electronic and physical files for safety records, reports, permits, certificates, training documents, inspection records, and compliance documentation.
• Monitor and track compliance with applicable occupational safety and health requirements, company policies, and procedures.
• Maintain and update records and documentation required by DOSH / JKKP (Department of Occupational Safety and Health).
• Coordinate and prepare relevant DOSH/JKKP submissions, notifications, correspondence, forms, records, and supporting documents as required.
• Maintain records of DOSH/JKKP inspections, notices, corrective actions, certificates, registrations, and compliance requirements.
• Coordinate with the relevant departments, consultants, contractors, and DOSH/JKKP on safety-related documentation and follow-up matters.
• Manage the distribution, issuance, replacement, and tracking of personal protective equipment (PPE).
• Monitor safety-related licenses, certificates, permits, inspections, and renewal dates to ensure they remain valid and up to date.
• Perform general administrative duties, including answering calls, responding to emails, preparing documents, and providing administrative support for safety matters.
• Perform any other duties as assigned by Management

Requirements:

• Preferably 2 years of relevant experience
• Good interpersonal and communication skills
• Able to work independently with people at all levels and at the same time work well in a team
• Willing to travel