Safety Administrator

Safety Administrator (Remote)

🏠 100% Remote | 🕒 Full-Time | 💰 Up to USD $9/hour | 🌵 Arizona Time Zone

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📩 Application Instructions (Please Read Before Applying)

To be considered for this position, applicants must submit their application via email.

Please send the following to:

📧 [email protected]

Required Documents

• Updated Resume (PDF format only)
• Updated LinkedIn Profile
• Resume must be comprehensive and written in English
• Complete Aptive Assessment: https://assessment.aptiveindex.com/s/s3CIfTMhZQRZ

Subject Line Format

Jobstreet Applicant | Safety Administrator | Complete Name

Please note:

• Applications submitted through JobStreet only will not be entertained.
• Only applications received via email using the required subject line will be considered.
• The Aptive Assessment must be completed as part of the application process.
• Resumes must be submitted in PDF format.
• Only shortlisted candidates will be contacted.

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Description

Our client is seeking a remote Safety Administrator to own the day-to-day administration of the company's safety, insurance, and risk program. The role builds and maintains the written safety program and training for the company's W-2 workforce, including Outside Sales Employees, canvassers, operations, and office staff, and administers OSHA recordkeeping, employee incident investigation, workers' compensation support, and the certificate of insurance and subcontract documentation program. All installation work is performed by independent subcontractors, so this is an administrative and program-based role with no site visits or field supervision.

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Key Responsibilities

Employee Safety Program

• Develop, maintain, and update the written safety program for the company's W-2 population, including but not limited to Outside Sales Employees, operations, canvassers, and office staff.
• Build and deliver remote safety training for employees, with specific attention to Outside Sales Employees, Canvassers, and other W2 positions that operate at an operational level.
• Develop and maintain training and guidelines on, but not limited to, ladder safety, roof access, and fall hazards during sales inspections and measurements.
• Maintain emergency action plans, hazard communication, and heat illness materials for applicable locations and states.
• Administer OSHA 300, 300A, and 301 recordkeeping for employees, including annual posting and electronic submission where applicable.
• Manage training assignment, completion tracking, and recertification schedules.
• Conduct incident investigations for employee incidents, including root cause analysis, corrective action assignment, and closure verification.
• Assist with operational workers' compensation claims and matters.

Subcontractor Contract and Insurance Administration

• Administer the certificate of insurance program, including general liability, workers’ compensation, and auto coverage verification, additional insured and waiver of subrogation endorsements, and expiration tracking.
• Maintain subcontractor documentation files, including licensing, W-9s, executed subcontract agreements, and required insurance.
• Maintain and update safety and insurance-related contract language in subcontract agreements so obligations are established contractually.
• Verify that documentation is complete and current before a subcontractor is approved for work, and escalate lapses.
• Maintain records sufficient to demonstrate that subcontractor safety obligations are contractual and that the company does not direct or train subcontractor personnel.

Workers’ Compensation, Insurance, and Risk

• Administer the workers’ compensation program in partnership with Finance, including claim intake, carrier coordination, return to work tracking, reserve review, and experience modification monitoring.
• Support general liability and auto claims documentation and carrier reporting.
• Coordinate with brokers on renewals, premium audits, and loss control recommendations.
• Administer fleet and driver safety, including MVR review protocols, driver qualification files, and accident reporting for company drivers.

Recordkeeping and Reporting

• Maintain a centralized, audit-ready documentation system covering employee training, incidents, corrective actions, claims, and subcontractor insurance and contract files.
• Manage retention schedules and prepare records for OSHA inspections, insurance audits, customer prequalification, and litigation holds.
• Track and interpret federal OSHA and state plan requirements across operating states, including Michigan, and update internal standards accordingly.
• Produce leadership reporting on incidents, claims, insurance compliance, and program gaps.

Classification Guardrails

• Understand the legal distinction between W-2 employees and 1099 independent contractors and keep all safety processes consistent with that distinction.
• Keep employee safety training, policy, and communication materials separate from subcontractor contract and insurance administration.
• Do not issue training, equipment, PPE, work direction, or corrective discipline to subcontractor personnel.
• Flag any proposed practice that would extend company direction or training to subcontractors and escalate to the Vice President of Compliance & Safety.

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Required Qualifications

• Minimum 3 years in safety, risk, or compliance administration.
• Working knowledge of OSHA and state plan variations.
• Demonstrated experience with OSHA recordkeeping and reporting obligations.
• Experience administering workers’ compensation claims and working with carriers and brokers.
• Experience with certificate of insurance management and contractor documentation compliance.
• Understanding of the distinction between W-2 and 1099 engagement and the ability to operate within it.
• Strong policy drafting and written communication skills.
• Proven ability to work fully remote across multiple states with minimal supervision.

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What We Offer

• Up to $9/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

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Please Note:
This job post is intended to outline the general scope of the role and may not include all responsibilities or qualifications.

🔒 Data Privacy Statement

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

🕐 Interview Notice

Initial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available interview windows between 3:00 AM and 1:00 PM MST. We sincerely appreciate the flexibility of candidates across different time zones and will make every effort to schedule a time that works for you.

📩 Application Update

Due to the high volume of applications we receive, we are only able to contact candidates whose qualifications closely match the requirements of the role.

If you do not hear from us within 10 days, please know that we truly appreciate your interest and encourage you to apply for future opportunities that may be a better fit.

Thank you for considering Remote Raven, and we wish you all the best in your job search.