Sales Admin & Administration Executive

Sales Admin & Administration Executive

About the role

We are looking for a responsible, organised and detail-oriented Sales Admin & Administration Executive to join our team and support the company’s daily sales administration and general office operations.

You will work closely with the sales team to ensure customer documentation, sales records, financing applications, vehicle registration and other administrative processes are handled accurately and efficiently.

Key responsibilities

• Handle daily sales administration and general office administrative tasks
• Assist the sales team with customer documentation and sales-related paperwork
• Prepare sales orders, invoices, receipts and other relevant documents
• Maintain accurate records of customer bookings, deposits, payments and vehicle sales
• Assist with financing / loan application documentation and follow up on application status
• Coordinate vehicle registration, insurance, ownership transfer and other related documentation
• Monitor and update vehicle stock, booking and delivery records
• Follow up on outstanding documents or information required from customers and sales staff
• Coordinate with sales advisors, finance companies, insurance providers, suppliers and other relevant parties
• Ensure all sales documents and customer records are properly filed and updated
• Assist in arranging vehicle delivery documentation and handover preparation
• Prepare sales reports and other administrative reports when required
• Handle data entry, filing and general office administration
• Support the management and sales team with other administrative duties when required

About you

• Diploma/Degree in Business Administration, Management, Accounting, Finance or a related field is an advantage
• Previous experience in sales administration, automotive/motorcycle dealership administration or general administration is an advantage
• Fresh graduates are encouraged to apply
• Familiar with Microsoft Excel, Word and general computer applications
• Good attention to detail and able to handle documentation accurately
• Responsible, organised and able to work independently
• Good communication, coordination and follow-up skills
• Able to manage multiple tasks and work efficiently in a fast-paced environment
• A positive attitude and willingness to learn
• Ability to communicate in Mandarin is an advantage, as the role may involve communication with Mandarin-speaking customers, suppliers and business partners