Sales Admin Assistant

Provide administrative support to the Sales Coordination Team.

Build and maintain collaborative relationships internally with Musco departments and externally with customers and contractors

Maintain relationships with Accounts Payable for the invoicing process

Enter and update data in the Musco project management system

Collect information and assemble accurate sales documents including Submittals, Purchase Agreements, Purchase Orders, Operations and Maintenance Manuals, Warranty documents, etc.

Locate and obtain bid-related documents

Scan and file documents

Enter and update Light-Level information on various documents

Monitor electronic conferences and take action as required

Assist the Field Sales Team in updating the activity calendars and project details

Answer phone calls and complete requests as necessary

Other duties as assigned

Desired Candidate Profile

High school diploma or equivalent required

2-year business degree or equivalent office experience preferred

Experience with Adobe Acrobat is preferred

Solid computer skills including Microsoft Office, Adobe and internet search engines

Ability to work well with others/team player

Proven communication skills-via telephone and written and verbally

Ability to self-prioritize and follow through as required to work on multiple tasks simultaneously

Flexible and able to react quickly to changing priorities

Excellent planning and organizational skills

Self-starter with a willingness to help others

May require some overtime