Sales Admin / Assistant

About the Role

We are looking for an organized, detail-oriented and responsible Sales Admin to support our sales team and daily commercial operations.

In this role, you will be responsible for sales order processing, quotations, invoices, product and barcode administration, delivery coordination and other sales support activities. You will work closely with the Sales, Warehouse and Operations teams to ensure customer orders, product information and sales documentation are handled accurately and efficiently.

This role is suitable for someone who is highly organized, comfortable working with numbers and product data, and able to manage multiple routine tasks with accuracy in a fast-paced environment.

Key Responsibilities

• Prepare and process sales orders, quotations, invoices and related documents for key accounts and customers.
• Maintain product information and manage GTIN/EAN barcode generation, assignment and related records.
• Coordinate order preparation, parcel packing, labelling and routine courier or delivery arrangements.
• Support product display setup, sales activities and related logistics coordination when required.
• Provide day-to-day sales administration support, including data entry, customer information updates and database maintenance.

Requirements

• 1 year or above of experience in sales administration, sales support, office administration, retail operations, logistics or a related role.
• Strong attention to detail and accuracy when handling product codes, quantities, pricing, customer information and order documents.
• Good proficiency in Microsoft Excel / Google Sheets and general office applications.
• Familiarity with GTIN/EAN barcode systems, product master data, inventory systems or ERP systems is an advantage.
• Good written and spoken Chinese and English, with good communication, organization and coordination skills.