Sales Admin Assistant

Sales & Admin Assistant

Company: Grandarab Trading & Contracting W.L.L.
Location: Doha, Qatar
Industry: Trading & Contracting / Construction Materials

Job Summary

Grandarab Trading & Contracting W.L.L. is looking for an energetic and well-organized Sales & Admin Assistant to support our sales and administrative operations.

The selected candidate will assist the sales team with customer enquiries, quotation preparation, follow-ups, order coordination, documentation, supplier communication, and general office administration. The position requires good communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities

• Receive and respond to customer enquiries, RFQs, emails, and telephone calls.
• Prepare quotations, commercial offers, and related sales documents.
• Follow up with customers regarding submitted quotations, pending enquiries, orders, and deliveries.
• Maintain proper records of enquiries, quotations, purchase orders, and customer communications.
• Update sales enquiry and quotation tracking sheets and provide regular status updates to management.
• Coordinate with suppliers to obtain prices, availability, lead times, datasheets, and other required information.
• Assist in preparing purchase orders and coordinating procurement activities.
• Coordinate with customers, suppliers, warehouse, logistics, and delivery teams for smooth order execution.
• Assist with preparation and collection of technical documents such as product datasheets, catalogues, compliance documents, certificates, and material submittals.
• Maintain and update customer and supplier databases.
• Follow up on outstanding customer documents, LPOs, deliveries, invoices, and payment-related documentation.
• Assist the sales team in identifying new enquiries and potential business opportunities.
• Support preparation of company profiles, product presentations, prequalification documents, and tender-related documentation when required.
• Perform general administrative duties including filing, scanning, document control, correspondence, and maintaining office records.
• Coordinate appointments, meetings, and other day-to-day administrative requirements.
• Perform other sales coordination and administrative duties assigned by management.

Candidate Requirements

• Diploma or Bachelor's degree in Business Administration, Commerce, Marketing, Engineering, or a related field.
• Previous experience in sales coordination, administration, trading, construction materials, or a similar role is preferred.
• Good written and verbal communication skills in English.
• Good knowledge of Microsoft Excel, Word, Outlook, and general office applications.
• Ability to prepare professional quotations, emails, and business correspondence.
• Good organizational and follow-up skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to communicate professionally with customers and suppliers.
• Ability to multitask and work in a fast-paced trading environment.
• Candidates with previous Qatar/GCC experience will be preferred.

Preferred Skills

Experience with any of the following would be an advantage:

• Construction/building materials
• MEP or infrastructure products
• Trading and contracting companies
• Tender/RFQ documentation
• Procurement and supplier coordination
• Sales quotation and order processing

Employment Type: Full-time
Location: Doha, Qatar

Pay: QAR2,000.00 - QAR3,000.00 per month

Work Location: In person