Sales Admin Assistant

KEY DUTIES & RESPONSIBILITIES

Sales & Field Support:

• Assist Luzon Sales Associates with operational requirements while they are on field work

• Handle incoming client inquiries via phone call and coordinate directly with handling Sales Associates

• Assist in logistics for client deliveries, pull-outs, pick-ups, collections, and bank errands

• Manage travel logistics, including flight schedule options and hotel bookings for team gameplans

Documentation & Bidding:

• Prepare standard documents (quotations, stock withdrawals, pull-outs, canvass forms, and rental/utility payment requests)

• Compile, print, tab, and seal official packages for Government Bidding and Client Accreditation requirements

• Process special letters for management review and track approval status

• Issue and generate official training certificates for seminars

Admin, Financial Monitoring & Office Maintenance:

• Maintain and update tracking links for Requests for Payment and Cash Advances

• Consolidate and summarize management reports

• Requisition weekly office supplies, marketing collaterals, brochures, and forms

• Oversee and maintain good housekeeping and organization in the satellite office

KEY COMPETENCIES

• Thorough & Organized: Detail-oriented with document filing, bidding packages, and tracking sheets

• Proactive & Resourceful: Takes initiative to solve routine administrative problems independently

• Fast Learner & Flexible: Able to adapt quickly to changing sales support priorities

• Trustworthy & Honest: Reliable in handling bank transactions, petty cash, and confidential reports

• Strong Communication Skills: Clear and prompt coordination with internal teams, suppliers, and clients