Sales Admin Assistant

About the role

An exciting opportunity has arisen for a Sales Admin Assistant to join the dynamic team at Taknet Systems Pte. Ltd. in the Serangoon North-East Region. This full-time role will provide crucial administrative support to the sales team, ensuring the smooth running of day-to-day operations.

What you'll be doing

• Prepare invoices, delivery orders, and all related documentation for customer deliveries
• Ensure accuracy and completeness of sales orders and billing documents
• Maintain and update proper documentation and records for reference and audit purposes
• Coordinate closely with internal teams (sales, warehouse, and logistics) to ensure smooth operations
• Handle customer enquiries regarding products, orders, and delivery status professionally and promptly
• Arrange and coordinate delivery schedules with customers to ensure timely fulfilment
• Handle incoming phone calls and attend to visitors in a professional manner.
• Prepare Purchase Orders (PO) and process Goods Received (GR) for incoming stock
• Support stock control and warehouse management activities
• Assist with regular inventory counts and checks to ensure inventory records are accurate.
• Coordinate courier and delivery arrangements for documents and equipment with the sales and engineering teams.
• Track delivery status and keep relevant internal teams informed.
• Prepare, consolidate, and update daily, weekly, and other administrative or operational reports as required.
• Perform general filing and administrative duties
• Assist with ad-hoc tasks as assigned by the Manager.

What we're looking for

• Proven experience as an administrative assistant or in a similar role, preferably within a sales environment
• Excellent organisational and time management skills, with the ability to prioritise tasks and work to deadlines
• Strong communication and interpersonal skills, with the ability to liaise effectively with both internal and external stakeholders
• Proficient in the use of Microsoft Office suite, including Excel, Word, and PowerPoint
• A keen eye for detail and a proactive, problem-solving mindset
• The ability to work well in a team and contribute to a positive, collaborative work environment

About us

Taknet Systems Pte. Ltd. is a leading provider of IT solutions and services, serving clients across a range of industries. With a strong focus on innovation and customer satisfaction, we are dedicated to delivering exceptional value to our customers and fostering a collaborative, inclusive, and dynamic work culture.

Apply now to become our next Sales Admin Assistant and join our growing team!