Sales Admin Assistant

Job Summary
The Sales Admin Assistant provides administrative and documentation support to the Sales Team. The role focuses on preparing sales documents, assisting with client coordination, updating trackers, and ensuring that sales operations run smoothly and efficiently. This position is primarily office-based and supports the backend requirements of the department.

Key Responsibilities

• Prepare, organize, and process sales documents such as proposals, quotations, contracts, agreements, and sales invoices.
• Ensure all documents are complete, properly filed, and updated in the system or shared folders.
• Maintain accurate sales trackers, client databases, and product or service records.
• Coordinate with clients and internal teams to gather required documents or information.
• Assist in the preparation and endorsement of invoices to Accounting and help monitor billing status when needed.
• Monitor incoming inquiries and leads from company channels and route them to the Sales Team.
• Assist in scheduling meetings, preparing materials, and maintaining the team’s calendar.
• Work closely with Marketing to ensure product or service information and sales materials are accurate and updated.
• Coordinate with other departments for approvals or requirements related to sales activities.
• Assist in preparing sales reports, presentations, and summaries needed by management.
• Help compile weekly or monthly updates from the Sales Team.

General Support

• Provide administrative support to help the Sales Team meet timelines and client servicing requirements.
• Perform other related tasks as assigned by the Sales Head or management.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or any related field.
• Experience in administrative work, sales support, or customer service is an advantage (fresh graduates are welcome).
• Strong organizational and documentation skills with attention to detail.
• Proficient in MS Office (Excel, Word, PowerPoint) and comfortable using online tools.
• Good communication skills and ability to coordinate with clients and internal teams.
• Reliable, proactive, and able to handle multiple tasks in a fast-paced environment.

Job Types: Full-time, Permanent

Benefits:

• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person