Sales Admin Assistant

The Admin Sales Staff provides administrative and operational support to the Sales Team. The role is responsible for maintaining sales records, preparing documents and reports, coordinating with customers and internal departments, monitoring sales transactions, and ensuring that sales-related administrative tasks are completed accurately and on time.

Key Responsibilities

• Provide day-to-day administrative support to the Sales Team.
• Prepare quotations, sales orders, invoices, reports, proposals, and other sales-related documents.
• Encode and maintain accurate customer, sales, and transaction records.
• Monitor sales orders, deliveries, payments, and other pending transactions.
• Coordinate with customers regarding orders, inquiries, requirements, and follow-ups.
• Coordinate with Sales, Finance, Warehouse, Logistics, and other departments to ensure smooth processing of orders.
• Assist Sales Officers/Executives in preparing presentations, reports, and other required documents.
• Maintain and organize physical and digital sales files and records.
• Monitor sales targets, actual sales, and other assigned sales-related reports.
• Prepare daily, weekly, and monthly sales reports as required.
• Assist in following up customer concerns and ensure proper endorsement to the appropriate department.
• Handle incoming calls, emails, and other sales-related inquiries when needed.
• Ensure timely submission and processing of sales documents.
• Assist in scheduling meetings, client appointments, and other sales activities.
• Perform other administrative and sales support duties that may be assigned by the immediate supervisor.
• willing to do field work

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Office Administration, or any related course.
• At least 1 year of experience in sales administration, sales support, office administration, or a related role.
• Fresh graduates with relevant internship experience may also be considered.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Able to multitask and work with minimal supervision.
• Customer-service oriented and able to coordinate effectively with different departments.
• Willing to work in a fast-paced environment.

Preferred Skills

• Sales order and documentation processing
• Data entry and record management
• Customer coordination and follow-up
• Basic knowledge of sales and inventory processes
• Microsoft Excel and reporting
• Good communication and coordination skills
• Attention to detail and accuracy