Sales Admin Associate (Project-Based)

We are looking for a Sales Administrative Associate to provide administrative and coordination support to our automotive sales team for a 2-month project-based engagement.

This role is ideal for someone who is organized, detail-oriented, proactive, and eager to gain hands-on experience in sales administration and automotive operations. Fresh graduates are welcome to apply!

Key Responsibilities

Sales Administration

• Prepare and process sales orders, vehicle delivery documents, and other sales-related paperwork.
• Maintain and update customer information and sales records in the CRM system.
• Assist in preparing quotations, invoices, contracts, and other customer-related documents.
• Monitor sales transactions and follow up on pending requirements.
• Coordinate with the Sales Team regarding customer requirements, vehicle availability, and delivery schedules.
• Ensure sales documents are complete, accurate, and properly filed.

Vehicle & Delivery Coordination

• Monitor vehicle inventory and update vehicle status records.
• Coordinate with Logistics and other departments regarding vehicle movement and delivery.
• Assist in scheduling vehicle releases and deliveries.
• Ensure that required documents are complete prior to vehicle release.
• Follow up with concerned departments on pending delivery requirements.

Records & Reporting

• Maintain organized physical and digital sales records.
• Prepare daily, weekly, and monthly sales administrative reports.
• Update sales trackers, vehicle status reports, and other relevant databases.
• Assist in ensuring documentation is complete and accurate for internal monitoring and compliance.

Coordination & Support

• Coordinate with different departments to complete assigned tasks and deliverables.
• Provide timely and accurate updates to the Sales Team and internal stakeholders.
• Assist in responding to customer inquiries related to documentation and delivery schedules.
• Support the Sales Team with other administrative tasks and projects as assigned.
• Suggest improvements to sales administrative processes when appropriate.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, or a related field.
• Fresh graduates are welcome to apply!
• Previous experience in sales administration, customer service, or office administration is an advantage but not required.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Willing to learn and work in a fast-paced environment.
• Able to manage multiple tasks and meet deadlines.
• Proactive, reliable, and team-oriented.

Work Location: In person