Sales Admin - Basey Samar Branch

Associate – Sales and Operations Admin

Vismotor Corporation - Basey Samar Branch

About the Role

Vismotor Corporation is looking for a detail-oriented and organized Associate – Sales and Operations Admin to join our Sales and Operations Department.

The successful candidate will provide administrative and operational support to our store branches by coordinating documents, monitoring reports and compliance, facilitating approval requests, monitoring Petty Cash Fund (PCF) transactions, and addressing branch concerns. This role requires strong attention to detail, effective communication, and the ability to manage multiple tasks within deadlines.

Key Responsibilities

• Receive, organize, and process documents, reports, receipts, coupons, and other submissions from store branches.
• Coordinate and forward documents to the appropriate internal departments accurately and on time.
• Consolidate and submit required reports from branches while ensuring completeness and accuracy.
• Monitor branch compliance with required reports and maintain an updated compliance tracker.
• Prepare periodic reports summarizing branch reporting and compliance status.
• Review branch requests for approval and verify compliance with company policies, memoranda, required attachments, and computations.
• Facilitate approval requests with Sales and Operations Managers and Top Management.
• Monitor the replenishment and utilization of the Petty Cash Fund (PCF) for branch expenditures.
• Maintain accurate and transparent records of petty cash transactions and related documentation.
• Serve as a point of contact for branch concerns and coordinate with concerned Head Office departments for appropriate action.
• Assist branches in resolving operational concerns and ensure effective communication between branches and Head Office.
• Perform other administrative and operational tasks that may be assigned by the immediate supervisor.

Qualifications

Education

• Minimum of Senior High School diploma; Bachelor's Degree in Business Administration, Operations Management, Management, or a related field is an advantage.

Experience

• Experience in administrative, sales operations, branch operations, documentation, or related functions is preferred.
• Fresh graduates with strong organizational and communication skills are welcome to apply.

Skills and Competencies

• Strong organizational and documentation skills
• Excellent attention to detail and accuracy
• Good written and verbal communication skills
• Proficient in Microsoft Office, Google Workspace, and other productivity tools
• Ability to monitor and consolidate reports
• Basic knowledge of inventory, logistics, procurement, or branch operations is an advantage
• Strong problem-solving and coordination skills
• Ability to handle confidential documents and financial records responsibly
• Ability to work under pressure and meet deadlines
• Highly organized, dependable, and proactive

What We're Looking For

We are looking for someone who is:

• Detail-oriented and meticulous with documents and reports
• Organized and capable of managing multiple requests simultaneously
• Accountable in handling records, reports, and petty cash documentation
• Communicative and comfortable coordinating with different departments and branches
• Adaptable in handling changing operational requirements
• Team-oriented and committed to providing excellent support to our branches

Work Location

Vismotor Corporation – BARANGAY BAYBAY, BASEY

Employment Type

Full-Time

Department

Sales and Operations

Reports To

Sales and Operations Manager

How to Apply

Interested candidates may submit their updated resume through the designated Vismotor Corporation recruitment channel.

Join Vismotor Corporation and become part of a team committed to operational excellence, collaboration, innovation, and delivering quality service to our branches and customers.

Job Type: Permanent

Benefits:

• Paid training

Work Location: In person