SALES ADMIN CLERK

About the role

To provide administrative support to the Sales Admin. Department and assist in inventory control, including the accurate processing and recording of stock receiving and stock issuing transactions, sales orders, documentation, invoicing, and related administrative tasks are processed accurately and efficiently.

Key responsibilities

Sales Administration

• Process sales orders, delivery order, invoices and related documents.
• Enter and update customer sales order into the company's AutoCount accounting system.
• Maintain accurate and up-to-date customer and sales records.
• Follow up on outstanding sales orders and delivery status.
• Coordinate with the warehouse, logistics, accounts and sales teams to ensure smooth order processing.
• Check sales documents for accuracy before submission for processing.
• Prepare and send the daily stock balance report to all relevant Sales Personnel via email to provide up-to-date stock availability information.
• Respond to and handle online customer enquiries as required.

Documentation & Filing

• Prepare, organize and maintain sales-related documents and records.
• Ensure proper filing of purchase orders, invoices, delivery orders.
• Assist with document retrieval for management, audit and internal checking purposes.
• Ensure proper filing and documentation of Goods Received Notes (GRN), Stock Issue Notes, Delivery Orders and other inventory-related documents.

About you

• Minimum SPM / STPM / Diploma / Advanced or Higher Diploma in any field
• At least 2 years of relevant working experience in sales administration, order processing, logistics or a related field
• Fresh graduates are welcome to apply
• Experience with an AutoCount Accounting system will be an added advantage
• Proficient in Microsoft Office, especially Outlook and Excel
• Good command of English and Bahasa Malaysia, both written and spoken