SALES ADMIN CLERK/ASSISTANT

Job Summary

The Sales Administrator is responsible for providing administrative and clerical support to the Sales Department by managing documentation, coordinating internal processes, maintaining records, and ensuring smooth day-to-day operations. This role focuses on sales paperwork and coordination.

Key Responsibilities

-           Prepare and organize sales-related documents, including quotations, purchase orders, and supporting paperwork.

-           Maintain and update customer records, sales databases and filing systems.

-           Coordinate with internal departments to ensure timely processing of sales requests and documentation.

-           Monitor and follow up on pending documents and approvals.

-           Assist the sales team in preparing reports, presentations, and meeting materials.

-           Track sales orders and provide status updates to the sales team when required.

-           Handle correspondence and administrative communication with customers and internal stakeholders.

-           Maintain proper documentation and ensure compliance with company procedures.

-           Support the organization of sales events and meetings.

-           Perform general administrative duties assigned by the Sales Manager or Management.

-           To perform ad-hoc tasks or general administrative matters as required by superior

Key Competencies

-           Administrative coordination

-           Document management

-           Record keeping

-           Communication skills

-           Problem-solving

-           Time Management

-           Teamwork

-           Confidentiality and professionalism

• Able to speak/write & read in Mandarin-speaking candidates who will be serving Mandarin-speaking customers