Sales Admin

Company Description

Quandatics has been delivering innovative solutions, professional services, and training in Big Data, Advanced Analytics, and Cybersecurity across ASEAN since 2014. Our mission is to empower organizations with data-driven strategies that enable smarter decision-making and sustainable business growth.

If you're passionate about technology, organization, and supporting sales operations, we'd love to have you on our team.

Job Responsibilities

• Receive, verify, and process customer orders, invoices, and payment-related documents accurately.
• Maintain and update customer databases, sales records, and other relevant documentation.
• Handle customer inquiries and provide timely updates through phone, email, or other communication channels.
• Prepare and consolidate weekly, monthly, and quarterly sales reports and assist in monitoring sales performance.
• Provide administrative support to the Sales Team, including scheduling, document preparation, coordination, and follow-ups.
• Prepare quotations, proposals, purchase orders, and other sales-related documents.
• Process client invoices and coordinate payment-related documentation and follow-ups.
• Monitor stock levels and ensure that sales materials and other required resources are available.
• Assist in bidding, accreditation, and registration processing, including preparation and submission of required documents.
• Coordinate with internal departments and clients to ensure timely processing of orders, deliveries, documents, and other sales requirements.
• Maintain organized and updated physical and electronic sales records.
• Perform other administrative and sales support tasks as assigned by Management.

Qualifications

1. Bachelor's degree in Business Administration, Marketing, Management, or a related field.
2. At least one (1) year of experience in Sales Administration, Sales Support, Customer Service, or a related role is an advantage.
3. Strong communication, coordination, and interpersonal skills.
4. Strong organizational skills and attention to detail.
5. Self-motivated and able to work independently as well as part of a team.
6. Basic understanding of technology, software, cloud, analytics, or IT solutions is preferred.
7. Proficient in Microsoft Office, particularly Excel, Word, and PDF/document management tools.
8. Ability to manage multiple tasks, meet deadlines, and maintain accurate records.
9. Willingness and ability to travel when required.
10. Willingness to work on-site and coordinate with the Sales Team and other departments.

Employment Type

Full-time

Work Arrangement

On-site