Sales Admin

Key Responsibilities:

Sales Operations Support

• Provide administrative and operational support to the Sales & Operations OIC in achieving the branch's business and service objectives.
• Receive, review, and ensure the completeness of loan application documents prior to processing.
• Encode and maintain accurate loan application records in the Company's MIS, CRM, and other internal systems.
• Process loan applications and assist in the timely release of approved loans.
• Prepare, scan, file, and transmit loan documents, including Promissory Notes (PNs), Post-Dated Checks (PDCs), Brown Envelopes, Green Folders, and other required documentation.
• Coordinate with Compliance, Credit, Accounting, and other Head Office departments to facilitate timely loan processing, disbursement, and document submission.
• Monitor pending loan applications, follow up on outstanding documentary requirements, and provide timely updates to clients and the Sales OIC.
• Prepare and maintain daily, weekly, and monthly sales and operational reports.

Branch Administration

• Serve as the primary custodian of the branch's day-to-day administrative operations, ensuring efficiency, organization, and compliance with Company policies.
• Manage the branch petty cash fund, including disbursement, replenishment, liquidation, and proper documentation.
• Process and monitor the timely payment of branch obligations, including office rental, electricity, water, internet, telephone, and other operational expenses.
• Monitor the renewal of business permits, government registrations, and other regulatory requirements, coordinating with the Sales OIC and Head Office to ensure timely compliance.
• Manage branch office supplies, client refreshments, equipment, and other administrative assets, ensuring adequate inventory at all times.
• Coordinate courier services, bank transactions, document deliveries, and other branch logistical requirements.
• Maintain the branch filing system, visitor logbook, duplicate keys, and company-issued assets, including the branch motorcycle.
• Ensure that all branch records and confidential documents are properly maintained, secured, and readily accessible when needed.
• Perform other administrative and operational duties as may be assigned by the Sales OIC or Management.

** Perform other job-related duties as assigned within your scope of practice and other duties as assigned from time to time.

Qualifications

• Bachelor's Degree in Business Administration, Management, Finance, Accounting, or any related field.
• At least 1 year of relevant experience in sales administration, branch administration, customer service, or office administration, preferably in the financing, banking, or financial services industry.
• Experience in handling loan documentation, encoding, or financial records is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational skills with keen attention to detail and accuracy.
• Good communication and interpersonal skills with a customer-oriented mindset.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Demonstrates integrity, accountability, and the ability to handle confidential information with professionalism.

Start Date: October 19, 2026

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person

Benefits:

• Paid training
• Promotion to permanent employee

Work Location: In person