Sales Admin

About the role

We are looking for a responsible, organized, and detail-oriented Sales Admin cum Purchasing & Accounts to support the Sales team in daily administrative operations, purchasing activities, documentation, and basic accounting functions.

Key responsibilities

• Provide daily administrative support to the Sales teams
• Prepare and process sales orders, purchase orders, invoices, delivery orders, credit notes, and other sales-related documents
• Follow up on customer orders, deliveries, stock availability, and outstanding issues
• Maintain accurate customer, product, pricing, and sales records
• Assist in preparing sales reports, monthly reports, and sales analysis
• Coordinate with warehouse, logistics, accounts, and customers to ensure smooth order fulfilment
• Prepare and process purchase orders and purchasing documents
• Source quotations from suppliers and compare pricing, terms, and availability
• Liaise with suppliers regarding pricing, orders, delivery schedules, and product availability
• Follow up on purchase orders and ensure timely delivery

About you

• Minimum 3–5 years of relevant working experience in Sales Administration, Purchasing, Accounts, or a related position
• Must have working experience in both Purchasing and Accounts functions
• Good understanding of sales order, purchase order, invoicing, delivery, and payment processes
• Familiar with basic accounting documentation and procedures
• Good knowledge of Microsoft Office, especially Excel
• Experience using accounting software or ERP systems is an advantage
• Good communication and interpersonal skills
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Able to work independently and handle multiple tasks