Sales Admin

Duties and Responsibilities

• Daily key in of Sales Order (SO), Cash Sales Bill (CSB) and Delivery Order (DO) into LMS system
• Prepare monthly statement of accounts and arrange postal service for document to be sent to customers
• To monitor the usage of company Shell card and keep track the record properly
• Control of Delivery Order stock and make requisition for purchase if deemed necessary
• To ensure accuracy of product pricing in Delivery Order (DO) before entering into the system
• To generate monthly cylinder rental statements, accounts statements and sales invoices for signatory arrangement.
• Handle customer’s enquiry and complains regards to the invoices
• Assist in data collation on data entry error and cylinder problem occurrences
• Verify outgoing items on trucks against the Delivery Order (DO)
• Verify incoming cylinders (NOP/SOP/COP cylinders) against ECR (Empty Cylinder Receipt), ROC (Receipt of Cylinder), client’s DO (Delivery Order)
• To issue ECR (Empty Cylinder Receipt) to self-collect clients / branches through CMS (Cylinder Management System)
• Solve all cylinder management of system issues as to reduce the non-compliance in Cylinder Management System
• Report cylinder / product damage to the management & at the same time produce relevant documents to claim against customer/ supplier.
• Maintain proper filing for easy retrieval
• Perform other related duties incidental to the work described herein

Qualifications and Skills

• Minimum SPM in any discipline.
• Minimum 1 year of working experience in the same capacity, preferably in related field. Fresh Graduates are welcomed to apply.
• Must be PC literate.
• Able to work on Saturday (2 Alternate Saturday Off) .