Sales Admin Coordinator

Scope of Appointment As a vital member of the company, the sales administrative staff will play a vital role in supporting the efficient functioning of our organization. He/She is responsible for a variety of administrative duties that support our team's overall performance and productivity.

Key Responsibilities

• Office Management:
• Maintain a well-organized and efficient office environment.
• Accomplish day to day administrative tasks to guarantee efficient workflow.
• Communication Handling:
• Manage incoming calls, emails, and correspondence.
• Effectively communicate with customers and management and colleagues.
• Documentation and Filing:
• Prepare and organize documents, reports, and presentations.
• Sales Invoice, Official Receipts, Billing Statements, Vouchers
• Maintain accurate and up-to-date filing systems for easy retrieval.
• Meeting Coordination:
• Schedule and coordinate meetings, including room setup and logistical arrangements.
• Prepare meeting agendas and document minutes as required.
• Travel Arrangements:
• Coordinate travel logistics for team members, including booking accommodations and transportation.
• Data Entry and Record-Keeping:
• Input and update data in relevant databases and systems.
• Google Spreadsheets
• Ensure accurate record-keeping for various administrative functions.
• Administrative Support:
• Provide general administrative support to team members as needed.
• Assist in the preparation of expense reports and financial documentation.
• Customer Interaction:
• Serve as a point of contact for customers and visitors, maintaining a professional and welcoming demeanor.
• Problem Solving:
• Address and resolve administrative issues promptly and effectively.
• Anticipate and proactively mitigate potential challenges.