Sales Admin Coordinator

About us

Flo-Tek Singapore Pte Ltd is a dynamic and innovative company operating in the Administration and Office Support sector, with a specialisation in Client and Sales Administration. We pride ourselves on delivering exceptional service to our clients and maintaining strong, collaborative relationships across all departments. Our team is committed to excellence, efficiency, and fostering a supportive work environment where employees can thrive and develop their careers.

About the role

We are seeking a Sales Admin Coordinator to join our team in Kuala Lumpur on a full-time basis. This role is crucial to the smooth operation of our sales department and plays a vital part in supporting our sales team and ensuring seamless client interactions. As Sales Admin Coordinator, you will be the backbone of our sales administration function, managing key processes, coordinating activities, and providing essential support to drive business growth. Your organisational skills and attention to detail will directly contribute to the success of our sales operations and the satisfaction of our clients.

Key responsibilities

• Process and manage sales orders, quotations, and invoices accurately and efficiently
• Maintain and update customer databases and CRM systems to ensure data accuracy and accessibility
• Coordinate with sales team members to schedule meetings, prepare presentations, and gather necessary documentation
• Liaise between sales, operations, and finance departments to ensure timely order fulfilment and customer satisfaction
• Prepare sales reports, performance metrics, and administrative documentation as required
• Handle customer enquiries and provide administrative support to ensure excellent customer service
• Manage filing systems, both physical and digital, to maintain organised records and ensure compliance
• Support the sales team with campaign preparation, client follow-ups, and administrative tasks
• Monitor contract deadlines and ensure timely communication with relevant stakeholders
• Perform general administrative duties including scheduling, correspondence, and data entry

What we're looking for

• Proven experience in sales administration, client administration, or similar administrative role within a fast-paced sales environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with CRM systems
• Excellent written and verbal communication skills in English; knowledge of additional languages is advantageous
• Meticulous attention to detail with a commitment to accuracy in all administrative tasks
• Ability to work independently and as part of a collaborative team
• Professional demeanour with strong customer service orientation
• Diploma or higher qualification in Business Administration, Office Management, or a related field, or equivalent practical experience
• Experience with invoice processing, order management, and database administration is preferred
• Strong problem-solving skills and the ability to adapt to changing priorities

What we offer

• Competitive salary package commensurate with experience and qualifications
• Full-time permanent position offering job security and stability
• Professional development opportunities to enhance your skills and progress your career within our organisation
• A supportive and inclusive work environment where your contributions are valued and recognised
• Opportunities to collaborate with a dynamic sales team and expand your professional network
• Access to company facilities and resources to support your work and wellbeing

Apply now

If you believe you have the skills, experience, and enthusiasm to excel in this Sales Admin Coordinator role, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you are interested in joining Flo-Tek Singapore Pte Ltd. Join our team and make a meaningful contribution to our continued success.