Sales Admin Executive

Key Responsibilities:

We are looking for a responsible and detail-oriented Sales Admin Executive to support our company’s operations in sales and order processing. Successful candidates will be assigned to the most suitable function based on their experience and strengths.

Job Description:

• Receive orders or requests from customers, suppliers, and internal teams through email, phone, or other channels, and enter information accurately into the system.
• Prepare and process documents such as purchase orders, invoices, delivery orders (DO), shipping documents, and related forms.
• Coordinate with warehouse, logistics, sales, and suppliers to ensure timely and accurate delivery of orders.
• Follow up with suppliers on delivery schedules, shipment status, and resolve discrepancies in quantity or quality.
• Update the system with accurate stock, purchasing, and order information; notify teams when stock is low.
• Maintain proper filing of all purchasing, order, and supplier/customer documents.
• Assist in preparing simple monthly reports for purchasing, costing, stock movement, or order processing.
• Handle documentation, data entry and organize filing systems effectively
• Perform ad-hoc administrative task

Requirements

• SPM holder or higher qualification.
• Analytical thinking, and excellent attention to detail.
• Super time management skills and the ability to coordinate team activities.
• Candidate must be able to work alternative for weekends (Saturday).
• Candidate fluent in Mandarin (Verbal & Written) preferable due to the need handling Mandarin language documents and liaising with vendor.
• Computer literacy, including word processing, spreadsheet, and Autocount system.

Benefits

• KWSP
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law
• Daily Lunch provided