Sales Admin Executive | MNC | Basic + Bonuses

Job Title: Sales Admin Executive
Food & Beverage / Retail Industry

About the Role
We're looking for a Sales Admin Executive to provide comprehensive administrative and operational support to the Sales team, covering pricing, quotations, reporting, and cross-department coordination.

Key Responsibilities

Sales Administration Support

• Provide administrative and operational support to the Sales team
• Prepare, update and maintain customer price lists per approved pricing strategies, promotions, and contracts
• Ensure pricing is accurately maintained in the ERP system and communicated to stakeholders
• Prepare and issue customer quotations accurately and on time
• Maintain documentation of quotations, pricing records, and commercial correspondence
• Coordinate and prepare tender submissions (documents, pricing schedules, supporting info) within deadlines
• Maintain an organised repository of tender documents, contracts, and pricing agreements
• Prepare business correspondence, presentations, reports, and other commercial documents

Sales Reporting & Analysis

• Generate daily, weekly, and monthly sales reports for management
• Analyse sales performance by customer, product category, salesperson, and business unit
• Prepare sales dashboards and business performance presentations
• Monitor sales targets and provide variance analysis against budgets/forecasts
• Compile customer sales history and product movement reports to support planning
• Assist management with sales forecasts, budgets, and business review reports

Pricing & Contract Administration

• Maintain customer pricing structures and implement approved price revisions on time
• Coordinate pricing updates with Sales, Purchasing, and Finance for consistency
• Maintain customer contracts and pricing agreements, ensuring validity and compliance
• Support contract renewals and monitor expiry dates

Cross-Functional Coordination

• Liaise with Sales, Purchasing, Finance, Warehouse, Logistics, and other departments
• Coordinate customer requests and ensure timely internal communication
• Support product launches and promotional campaigns with admin coordination

Data Management & Process Improvement

• Maintain accurate customer master data, pricing, and sales records in the ERP system
• Ensure data integrity through regular review and validation
• Identify process improvements and recommend system enhancements
• Participate in automation/digitalisation initiatives

Other

• Maintain confidentiality of customer, pricing, and commercial information
• Comply with company policies and internal controls
• Other duties as assigned

Requirements

• Diploma in Business Administration, Marketing, Sales Management, or related field
• Minimum 3 years' experience in Sales Administration, Commercial Support, or Sales Coordination
• Strong analytical and numerical skills; able to interpret sales data
• Proficient in MS Office, particularly Excel and PowerPoint; skilled in Power BI
• Excellent organisational and coordination skills
• Able to manage multiple priorities under tight deadlines
• Strong interpersonal skills, able to collaborate across departments
• Prior experience in the F&B/food distribution industry preferred

What's on Offer

• Up to SGD 3,800 x 13 months, plus variable bonus based on personal & company performance
• 5.5-day work week: Mon–Fri 8:30am–5:45pm, alternate Saturdays 8:30am–12:30pm

HOW TO APPLY:

We would like to invite interested applicants to click on the “APPLY NOW” button

We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Allison Ng Kim Lian

Registration no. R1986496EA

License: 12C6253

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