Sales Admin Executive (Property)

About the role

We are looking for a Sales Admin / Sales Administration Executive to support our property sales operations and ensure that bookings, documentation, collections and sales records are handled accurately and on time.

Key responsibilities

• Perform data entry and maintain accurate, up-to-date sales records in MHUB, Master List and other related portals/systems.
• Coordinate with the Finance Department on daily transactions, including reservation collections and verification of payment discrepancies.
• Work closely with the Sales Team to ensure timely and complete documentation for reservations, eSPA and other sales-related processes.
• Monitor and update unit availability and booking status to ensure records are accurate and updated promptly.
• Manage and maintain Booking Forms, Sales & Purchase Agreements (eSPA) and other sales documentation.
• Coordinate and follow up with purchasers, solicitors, bankers, internal Sales Team and external agencies on sales-related matters.
• Follow up with purchasers on difference sums and other outstanding payments.
• Monitor progressive billings and collections and follow up to ensure payments are received within the required timeline.
• Prepare and maintain the Weekend Closing Master List, ensuring all booking and sales information is properly recorded.
• Follow up on outstanding documents, pending cases and purchaser matters within the required timelines.

About you

• Diploma or Degree in Business Administration, Property Management, Marketing or a related field.
• Previous experience in sales administration, property development or real estate is an advantage.
• Fresh graduates with good organisational and communication skills are also encouraged to apply.
• Comfortable working with Excel / Google Sheets and online systems or CRM platforms.
• Detail-oriented and able to handle multiple cases and deadlines simultaneously.
• Good communication and follow-up skills when dealing with customers, bankers, solicitors and sales personnel.
• Responsible, organised and able to work independently as well as part of a team.
• Able to work on selected weekends when required for launches, sales events or closing activities.