Sales Admin (Hybrid)

Job Summary

The Sales Admin provides administrative and operational support to the sales team by managing sales documentation, coordinating with clients and internal teams, maintaining accurate records, and assisting in the monitoring of sales activities and performance.

Key Responsibilities

• Provide day-to-day administrative support to the Sales team.
• Prepare, organize, and maintain sales documents, reports, proposals, quotations, and other related files.
• Process sales orders, invoices, purchase orders, and other sales-related transactions.
• Maintain and update customer and sales databases, records, and trackers.
• Monitor sales activities, targets, and pending transactions and provide regular updates to the Sales team.
• Coordinate with customers regarding orders, requirements, schedules, and other sales-related concerns.
• Coordinate with internal departments such as Finance, Operations, Logistics, and Customer Service to ensure timely processing of sales transactions.
• Assist Sales Officers/Executives in preparing presentations, reports, and sales materials.
• Track the status of customer orders, deliveries, payments, and other pending requirements.
• Handle inquiries and provide timely assistance to customers and internal stakeholders.
• Support the preparation of weekly and monthly sales reports and performance summaries.
• Ensure that sales records and documentation are complete, accurate, and properly filed.
• Assist in scheduling meetings, client appointments, and sales activities.
• Perform other administrative and sales support tasks as assigned by the Sales Manager.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Management, or a related field.
• At least 1–2 years of experience in Sales Administration, Sales Support, Sales Operations, or a similar role.
• Strong organizational and administrative skills.
• Proficient in MS Office, particularly Excel, and Google Workspace.
• Good communication and coordination skills.
• Detail-oriented with strong follow-through and time-management skills.
• Ability to handle multiple tasks and meet deadlines.
• Experience using CRM, ERP, or sales tracking systems is an advantage.