Sales Administration

We are looking for a Sales Admin to support our sales team in managing customer orders, documentation, coordination, and daily sales administration activities

Key responsibilities

• Provide administrative support to the sales team and assist with daily sales operations.
• Process and manage customer sales orders from order confirmation to delivery.
• Prepare quotations, invoices, packing lists, purchase orders, and other sales-related documents.
• Coordinate with production, warehouse, logistics, and other internal departments to ensure orders are processed and delivered on time.
• Communicate with customers regarding order status, delivery schedules, documentation, and follow-ups.
• Monitor customer orders and shipment schedules and provide timely updates to the sales team.
• Maintain accurate sales records, customer information, and documentation.
• Assist in preparing sales reports, order summaries, and other administrative reports using Microsoft Excel or SAP.
• Handle filing and maintain proper records of sales documents.
• Assist with customer inquiries and follow up on outstanding matters.
• Perform general administrative duties and other tasks assigned by the Sales Manager or senior team members.

What we're looking for

• Diploma or Degree in Business Administration, Marketing, International Trade, Sales, or a related field.

• Fresh graduates are encouraged to apply.

• Good communication and interpersonal skills.

• Experience with SAP or other ERP systems is an advantage.

• Strong organizational skills and attention to detail.

• Knowledge of sales order processing, invoicing, delivery coordination, or export documentation will be an added advantage.

• Positive attitude, responsible, and able to work independently as well as in a team.