Sales Administration Executive

About the role

We are seeking a Sales Administration Executive to join the team in Kota Kinabalu, Sabah. This is a full-time position that plays a crucial role in supporting our sales operations and ensuring seamless administrative processes. As a Sales Administration Executive, you will be the backbone of our sales department, providing essential support that enables our sales team to focus on driving business growth and building client relationships. Your efficiency and attention to detail will directly contribute to the success of our sales initiatives and the overall performance of the organisation.

Key responsibilities

• Update unit sales, purchaser particulars and booking details in IFCA system and daily sales reports.
• Coordinate with sales agencies on the collection and verification of purchaser information and required documents.
• Liaise with solicitors and bankers to monitor loan documentation and payment releases from banks.
• Attend to purchaser enquiries and provide timely assistance on sales and payment-related matters.
• Prepare and issue billings, official receipts and credit notes to purchasers, and ensure timely system updates.
• Work closely with the Accounts Department on credit control and follow-up of outstanding payments.
• Prepare and submit relevant documents to purchasers, government authorities, bankers, solicitors and other related parties.
• Maintain proper and accurate records of sales and purchaser documentation.
• Perform other duties and assignments as assigned by Management.

What we're looking for

• Diploma or Bachelor's Degree in Business Administration, Property Management, Marketing or a related field.

• Minimum 2 years of relevant experience in Sales Administration, preferably in the property development industry.

• Experience in handling property sales documentation, billing and purchaser administration will be an advantage.

• Familiarity with IFCA or other property management systems is an added advantage.

• Proficient in Microsoft Office, particularly Excel and Word.

• Good communication and interpersonal skills with the ability to liaise with purchasers, sales agencies, solicitors, bankers and internal departments.

• Strong attention to detail, organised and good in follow-up.

• Able to work independently, manage multiple tasks and meet deadlines.

• Ability to handle confidential information with discretion and integrity

Apply now

If you are a detail-oriented professional with a passion for supporting sales operations and contributing to business success, we would like to hear from you. We look forward to welcoming a motivated Sales Administration Executive to our Kota Kinabalu office.