Sales Administrative Assistant

Company Overview

Ouji, a leading player in the fast-moving consumer goods (FMCG) industry and proud brand owner of Dynamo, Fab, and Walch. Our commitment lies in delivering high-quality products that enhance consumers' everyday lives. With a strong global presence across Southeast Asia and Oceania, we offer an extensive range of laundry, household, and hygiene care solutions that promote healthier and more beautiful living, every day.

Job Summary

We are seeking a proactive and organized Sales Administrative Assistant to support our sales operations team in Thailand. This role is critical in ensuring smooth coordination between sales, customers, distributors, logistics, and internal departments to drive business efficiency and customer satisfaction.

Job Responsibilities

Sales Administration

• Prepare and process sales orders, quotations, invoices, and related documentation.
• Manage customer purchase orders and ensure timely processing and fulfillment.
• Maintain accurate sales records, reports, and databases.
• Assist in tracking sales performance and preparing regular sales reports.

Customer & Distributor Coordination

• Act as the primary contact for customer inquiries regarding orders, deliveries, and documentation.
• Coordinate closely with distributors, warehouse teams, and logistics providers to ensure timely deliveries.
• Follow up on customer requests and resolve operational issues efficiently.

Documentation & Reporting

• Maintain and organize sales contracts, agreements, and customer files.
• Prepare monthly sales reports, forecasts, and customer summaries.
• Support data entry and ensure information accuracy in company systems.

Inventory & Logistics Support

• Monitor inventory availability and coordinate replenishment activities.
• Liaise with warehouse and supply chain teams on stock movement and delivery schedules.
• Assist in monitoring product availability to support sales activities.

Administrative Support

• Arrange meetings, prepare presentation materials, and support sales team activities.
• Assist in travel arrangements, expense claims, and other administrative tasks.
• Support ad-hoc projects and assignments from management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Sales, Marketing, or related disciplines.
• Fresh graduates are encouraged to apply.
• Minimum 1-2 years of experience in sales administration, customer service, or administrative support is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organizational skills with high attention to detail.
• Good communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Ability to work in a fast-paced environment and meet deadlines.
• Proficiency in Thai and English (written and spoken).

What We Offer

• Competitive salary and benefits.
• Career growth opportunities within a regional FMCG organization.
• Training and development opportunities.
• Dynamic and collaborative working environment.