Sales Administrative Assistant

Job Overview
We are seeking a proactive and detail-oriented Sales Administrative Assistant to join our dynamic sales team. In this vital role, you will provide essential administrative support to ensure smooth sales operations and exceptional customer service. Your energetic approach and organizational skills will help streamline processes, manage client interactions, and support sales initiatives. This position offers an exciting opportunity to contribute to a fast-paced environment where your multitasking abilities and positive attitude will make a real difference every day.

Duties

• Manage incoming calls using multi-line phone systems, directing inquiries efficiently with professional phone etiquette
• Support sales team by preparing quotes, processing orders, and updating customer records accurately in QuickBooks and other CRM systems
• Perform data entry tasks with precision, maintaining organized files and records both digitally and physically through filing systems
• Assist with front desk responsibilities, greeting visitors and clients warmly while managing appointment scheduling
• Coordinate with clients via email and phone to follow up on inquiries, appointments, and feedback, providing excellent customer support
• Handle clerical tasks such as proofreading documents, managing calendars, and preparing reports to ensure all sales activities are well-documented
• Support bookkeeping activities using QuickBooks, including invoicing, billing, and tracking payments in a timely manner

Qualifications

• Proven office experience with strong computer skills across Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Demonstrated clerical experience including data entry, filing, and managing multi-line phone systems
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong customer service skills with professional phone etiquette and the ability to handle customer inquiries courteously
• Experience working in a medical or dental office is a plus, especially familiarity with front desk operations and patient communication
• Knowledge of QuickBooks for bookkeeping purposes is highly desirable
• Ability to proofread documents carefully while maintaining high attention to detail
• Previous administrative or receptionist experience in a sales or healthcare setting is preferred

Join us to be part of an energetic team dedicated to delivering outstanding service while supporting our sales operations. Your enthusiasm combined with your technical skills will help us achieve our goals and create a positive experience for every client!

Work Location: In person