SALES ADMINISTRATIVE EXECUTIVE

Job Responsibilities:

1. Maintain and update Customer's Files and Customer's File Checklist
2. Confirm order / open new file and obtain PO from customer(s)
3. Assist Sales & Marketing Director
4. Prepare quotation as directed, maintain and update Quotation Register
5. Prepare and generate Invoice System and liaise with Finance concerning invoices
6. Prepare Delivery Order, Release Form and Customer(s) Acceptance before delivered the bus
7. Ensure all inspections document(s) are in Customer's file
8. Ensure all inspections document(s) are in signed and completed
9. Prepare sales status and progress reports
10. Attend and take minutes of meetings, both in the office and at other locations as assigned
11. Manage (including drafting where necessary) all daily correspondences (incoming and outgoing)
12. Greet, liaise and/or accompany company's guests are assisgned
13. Attends in training to develop and improve knowledge and skills as assigned
14. To interact closely with other departments of the organisation, corporate and sister companies on matters requiring contribution

Education Requirements:

1. Minimum of 5 years experience in related field
2. STPM / Diploma / Degree Holder
3. Prefer Vocational and/or College Certificate
4. Language - Malay & English prefered

Qualifications:

1. Good command of the English language, both written and spoken
2. Sound organisational and interpersonal skills
3. Able to work under pressure and meet deadlines
4. Aptitude for working with computers
5. Good grooming and presentation
6. Able to act with tact and discretion
7. Able to work in a team and/or able to work independently
8. Patience and accuracy
9. Mature, independent, outgoing, discreet and smart with considerable knowledge of business practices
10. Ability to effectively communicate orally and in writing, in a clear, concise and positive manner.