Sales Administrator

Job Summary

We are seeking a proactive and detail-oriented Sales Administrator to join our growing team. The ideal candidate will be responsible for supporting the end-to-end sales administration process, including quotations, sales contracts, purchase orders, vendor funding administration, invoicing, and sales order processing. The role will also provide general office administration support and maintain accurate sales and procurement records to ensure smooth business operations.

The successful candidate should possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced IT System Integration (SI) environment.

Responsibilities

• Handle quotation, sales contract, invoice, and purchase order processing while ensuring accuracy and timely completion.
• Coordinate sales order processing and maintain proper documentation throughout the sales cycle.
• Manage vendor funding and rebate administration, including submission of claims, tracking approvals, and maintaining related records.
• Liaise with vendors, distributors, customers, and internal departments to facilitate order fulfillment and project administration.
• Maintain and update sales, procurement, and customer records within the system.
• Prepare sales reports, funding reports, and administrative documentation as required.
• Handle phone inquiries, data entry, document filing, and correspondence in a professional manner.
• Support procurement and inventory administration activities when required.
• Provide general office administration support, including office supplies management, facilities coordination, and other administrative duties.
• Perform ad-hoc assignments and administrative tasks as assigned by management.

Requirements

• Higher Diploma or above in Business Administration, Sales Administration, Accounting, Information Technology, or a related discipline.
• Minimum 3 years of relevant working experience in sales administration, sales operations, order processing, or contract administration.
• Proven experience in sales order processing and administration is essential.
• Experience in vendor funding, rebate administration, procurement, or contract management is highly preferred.
• Previous experience in the IT, Technology, System Integration (SI), or related industry is an advantage.
• Basic accounting knowledge and customer service experience will be an advantage.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Chinese word processing.
• Experience in QuickBooks or ERP systems is an advantage.
• Strong attention to detail, excellent organizational skills, and a high level of accuracy.
• Self-motivated, responsible, proactive, and able to work independently under tight deadlines.
• Good command of written and spoken Cantonese and English; Mandarin is an advantage.
• Immediate availability is highly preferred.

We offer attractive remuneration and benefits, 5 days per week and on-the-job training to the qualified candidates.

Please send your application with full resume stating your present, expected salary and noticed period to the Company by clicking on the "Apply now".

Welcome to visit our Website at www.soshk.com for Company information.
 
Information provided will be treated in strict confidence and only be used for recruitment related purposes. All personal data of unsuccessful candidates will be destroyed within 1 year after completion of the recruitment exercise. (Only short-listed candidates will be notified)