Sales Administrator

About Oliver

Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.

Position Summary

We're seeking a detail-oriented Sales Administrator to join our Road Department in King of Prussia. In this role, you'll provide administrative support to the sales team by managing CRM data, coordinating communications, assigning job numbers, creating electronic job folders, and maintaining accurate records to help ensure the efficient flow of information between sales, estimating, and operations teams.

Serve as a central point of contact for incoming inquiries and help keep information moving efficiently across teams.

What You'll Be Doing

• Maintain and update CRM records and sales opportunities.
• Answer and direct incoming phone calls in a professional and timely manner.
• Serve as a primary point of contact for incoming inquiries and route requests to the appropriate team members.
• Set up bid proposals and download all documents to file.
• Assign Time & Material (T&M) job numbers and maintain associated job records.
• Create electronic job folders for new jobs in accordance with company standards.
• Gather and organize project information to support sales and estimating activities, while maintaining accurate electronic records, files, and documentation.
• Collaborate with sales, estimating, and operations teams to ensure effective communication and data consistency.

What We're Looking For

Required

• High School Diploma or equivalent required.
• 3 to 5 years of administrative, sales support, customer service, or related experience.
• Proficiency in Microsoft Office, including Excel and Word.
• Experience with CRM software and data management.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Construction industry experience preferred.
• Experience supporting sales, estimating, or operations teams.
• Experience creating and maintaining electronic job folders and records.
• Experience gathering and organizing project information, bid proposals, and related documentation.

What We Offer

• Competitive compensation based on experience, education, and certifications
• Medical, dental, and vision insurance
• Life and long-term disability insurance
• 100% company-funded profit-sharing program
• Professional development opportunities
• Supportive team-oriented environment

Why Oliver

We're proud of the culture we've built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.