Sales Administrator

Key Responsibilities

• Provide comprehensive administrative support to the Sales and Leasing teams to ensure smooth day-to-day operations.
• Process and maintain accurate sales documentation in accordance with company policies and regulatory requirements.
• Perform timely and accurate data entry into internal systems.
• Register new and used cars and issue receipts.
• Prepare and consolidate sales reports for Sales Managers.
• Participate in bi-weekly COE bidding exercises, ensuring accurate submission of bids and documentation.
• Maintain proper filing and record management, both electronically and physically, in accordance with company standards.
• Participate in job rotation across administrative functions to develop broader operational knowledge and provide business continuity.
• Undertake any other administrative duties or projects assigned.

Qualifications / Professional Certifications / Skills Required

• Minimum GCE ‘O’ level with 1-2 years of administrative experience, preferably within the automotive industry.
• Experience in vehicle sales administration, leasing administration or automotive documentation will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Comfortable working with internal business systems and handling large volumes of data with accuracy.
• Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Meticulous, detail-oriented and committed to maintaining high standards of accuracy.
• Possess good interpersonal and communication skills, with the ability to work effectively across departments.
• Self-motivated, proactive and able to work independently while contributing as a collaborative team player.
• Positive attitude, willingness to learn and adaptable in a fast-paced environment.
• Familiarity with vehicle registration processes and the Certificate of Entitlement (COE) system will be an added advantage.