Sales Administrator

Location: District 1, Ho Chi Minh City

Working time: Monday – Friday

About the company

A Global trading group with diverse businesses in steel, metals, chemicals, machinery, energy, food, and lifestyle products.

Key Responsibilities

Sales Operations & Documentation:

• Prepare Purchase Orders (PO), Sales Contracts, and follow internal approval processes
• Handle import/export documentation, invoices, and customs declarations (especially for EPE
• customers)
• Coordinate delivery schedules with suppliers and logistics partners
• Follow up on trucking arrangements to ensure smooth customs clearance

Invoice & Payment Control

• Check VAT invoices from suppliers and submit to Accounting
• Monitor customer payments, follow up on overdue invoices
• Work with Accounting to manage debit notes, credit notes, and payment reconciliation

Reporting & Data Management

• Prepare monthly sales reports, stock reports, and invoice summaries
• Support sales team with data tracking and performance reports

Customer & Supplier Coordination

• Register customers and manage related documentation
• Communicate with suppliers regarding orders, delivery schedules, and documentation
• Maintain and organize supplier/customer files

Administrative Support

• Support general admin tasks: booking hotels, air tickets, and travel arrangements for sales team
• Handle other ad-hoc tasks assigned by the Manager

Requirements

• Bachelor’s degree or above
• At least 5 years of experience in Sales Admin or similar roles (prefer candidates with experience in chemical, paint, or related trading companies)
• Good communication skills, professional working attitude
• Dynamic, proactive, and responsible
• English: Upper-Intermediate level

Benefits

• Attractive salary and bonus
• Transportation
• Probation: 02 months - 85% salary
• Performance bonus
• 13th Months
• Review salary: 1 time/year
• Mandatory insurance (SHUI): 100% of salary
• Extra 24/7 insurance: PVI insurance for health-care and incidents
• Health check-up program: 1 time/year
• Training program: In-house and outdoor, domestic and oversea (depending on yearly policy on training)
• Company trip: in-bound and out-bound (depending on yearly policy on company trip)
• Annual Leaves: 12 annual leave, and other Company’s holidays