Sales Administrator IT Project

We are an IT solutions - System Integrators (SI) provider seeking a detail-oriented and enthusiastic Sales Administrator to support our growing business in Thailand. This entry-level role will work closely with the sales team to assist in daily administrative and coordination tasks, including preparing quotations, handling documentation, coordinating with internal departments, and supporting customer inquiries.

The position is ideal for someone who is eager to learn, highly organized, and interested in developing a career in sales. You will play an important role in ensuring smooth sales operations and delivering a positive experience for our customers while supporting the team in achieving business goals.

Scope of Work

• Prepare sales-related documents

• Coordinate pricing and product information with vendors

• Track quotation status, purchase orders, and internal documents

• Support administrative tasks for the sales department

Duties and Responsibilities

1. Sales Documentation Preparation

• Prepare quotations, sales-related documents, and preliminary proposal materials

• Verify the accuracy of product items, models, quantities, pricing, and commercial terms

• Prepare supporting documents for quotations such as TOR, scope of work, datasheets, and vendor quotations

• Maintain organized document records to ensure easy access and retrieval

2. Vendor Coordination

• Request pricing, product documentation, and commercial terms from vendors

• Follow up on vendor responses to ensure timely communication

• Coordinate special pricing requests, deal registration, lead times, and certification documents

• Communicate with vendors to ensure complete and accurate information is obtained within required timelines

3. Sales Process Support

• Assist the sales team in preparing documentation for customer proposals

• Track purchase orders, delivery schedules, and related internal documentation

• Coordinate with procurement, finance, and warehouse/logistics teams

• Update customer and sales information in internal systems

4. Data Accuracy Control

• Verify document accuracy before sending to customers or internal departments

• Minimize errors related to pricing, product items, and contractual terms

• Track quotation expiration dates and notify the sales team when necessary

Qualifications

• Bachelor’s degree in business administration, Management, or related fields

• At least 3 years of experience in Sales Support or Sales Coordinator roles

• Experience in the IT industry is an advantage

• Proficient in Microsoft Excel, Word, PowerPoint and English proficiency

• Able to communicate in English (both spoken and written)

Required Skills and Competencies

• Strong attention to detail

• Coordination and follow-up skills

• Ability to work under tight deadlines

• Good document management and organizational skills

• Clear communication and ability to work with multiple stakeholders